Maintenance Person - NOW HIRING!!

Work Schedule: Fully Onsite | Monday–Friday | 7:00 AM – 3:30 PM

Hours: 40 hours/week (overtime as needed)

Start: Immediate / ASAP

Position Summary

We are seeking a highly organized Maintenance & Safety Administrator to support day-to-day administrative operations within an industrial environment. This role is critical in supporting maintenance and safety functions by ensuring accurate documentation, system coordination, and compliance with site procedures.

The ideal candidate brings strong administrative experience, thrives in a fast-paced setting, and is comfortable supporting maintenance systems and safety-related documentation.

Core Responsibilities

Manage work requests, preventive maintenance (PMs), and scheduling within maintenance management systems

Maintain accurate records including:

Maintenance and equipment files

Parts and documentation records

Support safety processes and documentation, including:

Confined space permits

Lockout/Tagout (LOTO) paperwork

Weekly safety documentation

Coordinate contractor onboarding:

Job Safety Analyses (JSAs)

Insurance and compliance requirements

Assist with weekly maintenance schedules, KPIs, and performance reporting

Maintain training records, near‑miss logs, audits, and compliance documentation

Handle administrative follow‑ups related to:

Safety actions

Governance requirements

Support purchasing, inventory tracking, and invoice processing

Prepare presentations, SOPs, handouts, and communication materials for maintenance and safety initiatives

Provide general administrative support to maintenance and safety leadership

Required Qualifications

Strong administrative experience , preferably in an industrial or operations‑focused environment

Excellent organizational skills with the ability to manage multiple priorities

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Comfortable working fully onsite with occasional overtime as needed

Preferred Experience

Experience with maintenance systems (CMMS / plant systems)

Exposure to safety documentation and EHS processes

Background in heavy industry, terminals, manufacturing, or maintenance operations

Ideal Candidate Profile

Detail‑oriented and process‑driven

Proactive and dependable

Comfortable working in structured, safety‑focused environments

Able to adapt quickly and support multiple teams

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