Human Resources Generalist, Payroll and Recruitment

Human Resources Coordinator
Human Resources
Reports To: Human Resources Generalist
FLSA Status: Non-Exempt / Hourly
Location: On-site N. The Human Resources Coordinator provides administrative and coordination support to the Human Resources team. This position reports to the Human Resources Generalist and assists with day-to-day human resources administrative activities.
The position provides administrative support in all aspect of HR, from recruitment, onboarding, orientation, admin tasks for the Productions Staffing Manager, Safety, and Payroll team, including applicant tracking, meeting coordination, training records, scheduling, planning meetings, email, writing communications, and tracking follow-ups for the team.
Human Resources Support
Provide administrative support to the HR Generalist and HR team.
Assist employees with routine questions and direct more complex matters to the appropriate HR team member.
Support new hire onboarding and employee offboarding activities.
Assist with new hire paperwork, orientation scheduling, and required documentation.
Help prepare employee communications, forms, letters, and reports.
Assist with employee events, recognition activities, and other HR programs.
Recruitment and Staffing Support
Assist with recruitment activities.
Review applicants submitted through ADP, Indeed, LinkedIn and the Giggs website based on established job requirements.
Support recruiting events, job fairs, and open houses as needed.

Create communications about upcoming productions for all projects.
Coordinate and schedule Kick Start Meetings based on project prep dates and crew arrival, owner of this process.
Assist with crew onboarding and required documentation. Create packets for every crew member prior to prep and follow up on paperwork.
Payroll Administrative Support
Provide administrative and recordkeeping support to the Payroll team as needed.
Scan, save, upload, and organize payroll-related records and supporting documentation.
Assist with locating payroll records, employee forms, timekeeping information, approvals, and other supporting documents.
Assist with researching and locating historical payroll records or supporting documentation when requested.
Maintain confidentiality of payroll, compensation, employee, and company information.
Perform other payroll-related administrative support duties as assigned.
Safety Administrative Support
Assist with scheduling safety training and meetings.
Help maintain training records and certification information.
Send training invitations, reminders, and follow-up communications.
Assist with new hire safety orientation scheduling.
Support preparation and distribution of safety notices, forms, and training materials.
Provide other administrative support to the Safety team as assigned.
General Administrative Support
Assist with daily office needs, including mail, visitors, incoming calls, and vendor arrivals.
Assist HRIS Administrator in maintaining organized electronic files.
Provide general clerical and administrative support as needed.
Previous experience in Human Resources, recruiting, staffing, office administration, or a similar support role preferred.
Proficiency with Microsoft Office and general office technology.
Experience with HRIS, applicant tracking, scheduling, or timekeeping systems preferred.
Bachelor's degree in Human Resources, Business Administration, or a related field preferred; Three (3) years of relevant HR, recruiting, staffing, or administrative experience; Prolonged periods of sitting at a desk and working on a computer.
Must be able to move throughout the office, warehouse and work environment as needed.

The employee may be asked to perform other related administrative and support duties as assigned.