Head of Programme Management

Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. The Program Coordinator provides advanced administrative, operational, and project coordination for the Cardiovascular Data Science (CarDS) Lab at Yale. Reporting to the Manager of Clinical Research and working in close partnership with the Lab Director, Dr. Rohan Khera, the Coordinator exercises independent judgment and initiative to manage day?to?day operations, align activities with program priorities, and ensure efficient, compliant, and well?The Coordinator will support artificial intelligencefocused program activities by coordinating logistics and communications across clinical, data science, and engineering teams; assisting with tracking of AI-related projects, deliverables, and milestones; and supporting preparation of materials for reports, grants, and presentations related to AI-enabled research. The Coordinator will also help facilitate IMPACT-AI (a new Yale Department of Internal Medicine initiative to advance capacity building for AI in clinical care) programs and events and ensure smooth operational execution of AI-related initiatives in compliance with institutional and sponsor requirements.
The CarDS lab is a multidisciplinary group of junior faculty, postdoctoral trainees, and graduate and undergraduate students across Yale. We collaborate with informatics, computer science, and statistics groups at Yale and several leading institutions nationally and internationally. We have developed novel tools to measure and improve care quality using data from electronic health records and software solutions for the early diagnosis of cardiovascular disorders. Provide strategic administrative and operational coordination in support of the Director, aligning scheduling, communications, meetings, and travel with program priorities. advise on meeting planning and follow?ups; Serve as the primary administrative point of contact for the Director, including triaging incoming correspondence, drafting professional communications on the Director's behalf, preparing briefing materials and background documents for meetings, tracking action items across the Director's engagements, and coordinating external-facing professional commitments. Support development and coordination of reports, manuscripts, presentations, and related materials, and oversee associated travel, reimbursements, and expense transactions in compliance with Yale policies.
AI programs and events, including space reservations, catering, registration, audiovisual needs, and communications. Serve as a central liaison among scientific teams, advisory boards, collaborators, and other stakeholders to ensure seamless program delivery.
Program Operations and Communications: Serve as a primary point of contact for day?to?day program operations, responding to internal and external inquiries and facilitating communication across Yale departments and with external partners, vendors, and funding entities. Coordinate onboarding and offboarding for faculty, staff, trainees, and students, ensuring completion of required paperwork, system access, and orientations. Provide ongoing administrative support to program personnel and visiting collaborators.
Financial and Procurement Support: Support program financial operations by preparing supplier setup and invoice requests, requisitions, service agreements, and supply orders; processing Purchasing Card (PCard) transactions; and assisting with basic budget tracking, expense reconciliation, and monitoring of contracts, deliverables, and expenditures.
Data Tracking and Reporting Support: spreadsheets, databases) related to activities, events, participation, and milestones, and assist with compiling data for internal reporting, grant submissions, and sponsor updates.
Process Improvement and Compliance: Support continuous improvement of administrative and program workflows, ensuring adherence to institutional policies, sponsor requirements, and best practices; Exceptional organizational and time management skills, with the ability to prioritize and meet deadlines in a high-volume environment.
Advanced computer proficiency, including Microsoft Word, Outlook, Excel, and PowerPoint.
Proven problem-solving ability, including framing issues, evaluating options, implementing solutions, and following through to resolution. Proven experience handling confidential information and coordinating, developing, and maintaining SOPs.
Demonstrated ability to manage competing priorities in a fast?Commitment to continuous quality improvement.
Advanced proficiency with Adobe Acrobat and Microsoft Office applications. Develops, implements, and maintains operational policies and procedures. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program's operating budget. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. Required Education and Experience Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.
Bargaining Unit
Administration & Operations
Full time
On-site
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).