Temp EA

This role will be onsite at our corporate office in Scottsdale, AZ.

The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping ensure efficient daily operations and smooth coordination across teams and stakeholders.

Responsibilities

Complete a broad variety of administrative tasks that facilitate the senior executive team in their ability to effectively lead the organization

Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the senior executive team

Act as point of contact for highly confidential and critical matters

Help draft, design, edit and produce complex documents, reports and presentations

Compose and prepare correspondence as needed

Arrange travel and accommodations for executives

Manage expenses and required reporting

Manage schedules and calendars including arranging for organizational meetings and events

Take notes and record minutes

Manage the day‑to‑day calendar needs of the senior executive team

Screen, respond and greet visitors and decide if they should be able to meet with the executive

Qualifications

Minimum of four years of experience as a C‑suite assistant supporting several executives at the same time

High school diploma required

Associate’s or bachelor’s degree in business administration or related field preferred

Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software

Extensive knowledge of office management and administration, clerical procedures and record‑keeping systems

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Excellent organizational skills and attention to detail

Outstanding time‑management skills

Ability to communicate effectively orally and in writing while meeting deadlines

Highly responsive as well as proactive

Ability to effectively take initiative and apply sound judgement

Work occasional hours outside of regular schedule for meetings

What we offer

Comprehensive benefits package including medical, dental, and vision

Wellness program

Flexible Spending Accounts

Company‑matching 401k contributions

\ Paid time off for vacation, holidays, medical, and volunteering

Paid parental leave

Training and educational assistance

Support programs, including Employee Assistance Program and Calm Health

Optional benefits including short‑ and long‑term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!

Additional Information - Physical Requirements

Lifting: Must be able to lift up to 10 pounds occasionally

Mobility: Ability to move about an office environment, attend internal meetings across campus or facility, and travel between locations as needed

Working conditions: Primarily office‑based in a professional setting. Occasional travel required to visit regional offices or attend events. Ability to work flexible hours as needed to support operations across multiple time zones

Personal protective gear: Not typically required. May be necessary when visiting field locations or facilities with specific safety protocols

Extended Sitting or Standing: Prolonged periods of sitting at a desk and working on a computer. Occasional standing during presentations, meetings, or on‑site visits

Manual Dexterity: Required for regular use of computer, keyboard, mouse, and mobile devices

Driving: Occasional driving may be required for business‑related travel to other offices or events. A valid driver’s license and reliable transportation may be necessary. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

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