Secretary - Hourly/Full-Time

:
Ukiah Unified School District CLASSIFIED
Equal Employment Opportunity
JOB TITLE: Attendance Secretary II LEVEL: G DIVISION: School Site
REPORTS TO: Site Supervisor APPROVED BY THE BOARD: 12/10/15

APPROVED BY THE PERSONNEL COMMISSION:

DISTINGUISHING FEATURES OF WORK:

Under supervision and direction of the site administration, the Attendance Secretary II is expected to perform responsible and accurate clerical, technical and public relations-type duties related to the computerized student attendance program. The position is characterized by the necessity of a relatively minimal amount of direct supervision. This position differs from the Attendance Secretary I position in that the duties are more technical and complex in nature and specific to hourly or period attendance accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Duties and responsibilities may include, but are not limited to, the following:
Posts data relative to attendance; prepares and distributes regular attendance reports within established timelines
Enters data on enrolling students and deletes students from school rolls
Enters data on student program reports; builds computer file; prints and mails notices to parents
Enters data on grades, builds computer files; prints and mails reports to parents
Enters and maintains grade transcript files
Processes reports and files to various agencies as necessary
Answers the telephone and provides information or makes referrals regarding school activities and programs
Communicates with parents regarding student absences
Issues admission slips to students returning from absences
Supervises clerical assistants and student helpers
Initiates and monitors the truancy process; assigns detentions for truancies; contacts appropriate agencies
Enrolls and transfers students; updates information on student cumulative records; processes student records and discipline forms
Coordinates with Special Education; documents services rendered; enters and maintains Special
Ed data
Compiles and maintains computerized data files; manipulates data for required reports
Types reports, memos and other materials from oral directions, rough draft, copy or notes
Operates standard office equipment
Prints and/or mails letters regarding student attendance and answers routine correspondence independently
Orders supplies for office
Assists auditor as necessary
Monitors student behavior
Performs other related duties as assigned

QUALIFICATIONS /REQUIREMENTS:

KNOWLEDGE OF:

General accounting/bookkeeping procedures
Modern office practices and procedures
Proper English usage, spelling and grammar
School office operations, district policies and operations
Computer applications, including word processing, databases, email, Internet use, desktop publishing, etc.

ABILITY TO:

Establish and maintain effective relations with administrative, instructional and student personnel, as well as the public
Use computer databases and spreadsheets, and to learn accounting programs
Type/keyboard with speed and accuracy
Learn school policies and rules in order to communicate such to parents and students
Work without close supervision
Analyze problems accurately and adopt an effective course of action
Understand and carry out oral and written instructions
Effectively and correctly communicate both orally and in writing
Make simple arithmetical calculations
Effectively monitor students
Obtain first aid certification as needed

EDUCATION/CERTIFICATION/CREDENTIALING:

Desired: A combination of experience and training which would indicate possession of the necessary knowledge and abilities such as graduation from high school with courses in office practices and three years of responsible clerical experience involving serving the public; as well as extensive computer experience.
Provide evidence of keyboarding speed and accuracy.

WORK ENVIRONMENT/PHYSICAL DEMANDS:

Sitting and viewing a computer monitor for extended periods of time
Reach, bend, and stoop to file.
Lift and move office supplies and equipment weighing up to 25 pounds
Speak, read and understand sufficiently to successfully receive/provide information to/from students, supervisors, co-workers, the public, etc.
Work under pressure to complete a variety of written reports within specific timelines
Sufficient coordination and dexterity to operate school office equipment (includes computers, terminals, printers, copiers, etc.) as required by the position
Perform all duties listed on the which are marked as essential
Revised; 12/10/15
Job Types: Full-time, Contract
Pay: $22.53 - $38.11 per hour
Benefits:
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance
Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:Masks are required. Vaccination cards required or if not vaccinated, testing twice a week is required.
Application Question(s):
Have you ever been convicted of a felony or misdemeanor, or do you currently have a felony or misdemeanor charge pending? Convictions include a plea of guilty, nolo contendere (no contest) and/or a finding of guilty by a judge or a jury, or a conviction that has been judicially dismissed or ordered sealed, including 'expungement' granted pursuant to Penal Code section 1203.4. (Note: Exclude convictions related to the use of marijuana that are over two )
Have you ever been dismissed or asked to resign from any position?
Please provide three (3) references:
ALL QUESTIONS MUST BE ANSWERED OR YOUR APPLICATION WILL NOT BE COMPLETE
Education:
~ Associate (Preferred)

Experience:
~ clerical: 3 years (Preferred)

Language:
~ spanish (Preferred)

Work Location: In person