Inventory Planning and Purchasing Buyer

Overview

In this position, you will be responsible for procuring materials, components, and services required to support operations while ensuring continuity of supply, accurate system transactions, and timely delivery. This role processes purchase requisitions, issues and manages purchase orders, maintains supplier communication, expedites orders as needed, and proactively communicates supply risks or out-of-stock situations. The Buyer operates primarily within the ERP system while also managing non-ERP purchase orders when required, in accordance with established purchasing policies.

Key Responsibilities

Review and process purchase requisitions in the ERP system in accordance with approved demand, pricing, and authorization limits.

Create, issue, and maintain purchase orders in the ERP system, ensuring accuracy of item descriptions, quantities, pricing, and delivery dates.

Obtain, review, and enter supplier order confirmations, ensuring that confirmed delivery dates are accurately updated in the ERP system upon receipt.

Update system delivery dates promptly when changes are communicated after order confirmation to ensure the ERP always reflects the most current supplier commitment.

Actively monitor upcoming delivery dates on open purchase orders and proactively contact suppliers as needed to confirm status, address potential delays, and adjust delivery dates accordingly in the ERP system.

Maintain accurate and current delivery dates to support production planning, inventory management, and customer delivery commitments.

Expedite purchase orders as necessary to mitigate risks to production schedules, inventory availability, or customer orders.

Proactively identify and communicate out-of-stock conditions, delivery risks, or potential supply disruptions to Planning, Operations, and other stakeholders.

Coordinate with suppliers to resolve delivery delays, quantity discrepancies, quality issues, or pricing variances.

Process purchase orders outside of the ERP system when required, ensuring proper documentation, approval, and traceability in accordance with internal controls.

Monitor open purchase orders and perform regular follow-up to ensure supplier performance aligns with confirmed delivery dates.

Collaborate with Planning, Production, Warehouse, and Logistics teams to ensure purchasing activities align with operational requirements.

Maintain complete and accurate purchasing documentation to support audit, reporting, and compliance requirements.

Support inventory accuracy by coordinating with Receiving to resolve receipt or quantity discrepancies.

Participate in continuous improvement initiatives related to procurement efficiency, supplier performance, and risk management.

Support annual compliance activities (for example -requesting country of origin affidavits).

Other duties as required from time to time.

Requirements

Associate’s degree and minimum of 2 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks (preferably in a manufacturing environment).

Solid knowledge of sourcing strategies, lead times and cost-reduction methods.

Strong understanding of inventory management, material planning and supplier relations.

Proficient with ERP/MRP systems, purchase order processing.

Analytical mindset with the ability to evaluate quotes, compare suppliers, and production teams.

Has conflict resolution ability.

Attention to detail and accuracy in documentation, order tracking and recordkeeping.

Ability to work in a fast-paced environment and manage multiple priorities.

Self-disciplined & self-motivated.

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