Temp EA

GrayMar Environmental Services continues to expand its national footprint while remaining firmly grounded in the values that define who we are. We live by Respect, Integrity, Safe Work Practices, Excellence in Service, and a deep sense of Family -a commitment we proudly call RISE through Caring .

We specialize in environmental remediation, health and safety, hazardous materials management, waste disposal, and environmental emergency response. Through comprehensive and sustainable solutions, we help our clients and the communities we serve manage risk, maintain compliance, and protect the environment. Safety is our top priority , and we take pride in our highly skilled, dedicated team that works together to get the job done safely—every time.

Our culture supports continuous learning, professional development, and long-term career growth. We offer a robust benefits package that includes wellness programs, a 401(k) with company matching, spending account options, and comprehensive medical, dental, and vision coverage. We also provide company-paid life and disability coverage (long and short-term), ensuring our employees are supported both in and out of the field.

Inclusion at GrayMar is not just an initiative; As we continue to grow nationwide, we remain committed to delivering exceptional service to our customers while building a workplace where people feel safe, supported, and proud to belong.

Reporting to the General Manager, the Executive Administrator provides administrative and financial assistance to the assigned Branch(s). Financial responsibilities include accounting, budget management, cost tracking, invoicing, reporting, and vendor management. Executive Administrators support operational workflow and communication between field operations, branch management, internal departments, and external customers.

Follow all applicable Policies, Procedures and Guidance documents.

Daily account reconciliation.

Support project documentation creation, distribution, and final submission.

Track, verify, document and communicate payroll and prevailing wage to General Manager and Corporate Payroll.

Support verification of proposal cost and sell rates prior to customer submittal.

Support the review and reconciliation of project cost and sell rates prior to invoicing.

Invoice and Purchase Order process management - including creation & submission.

Work with Corporate Finance to achieve Accounts Receivable KPIs.

Assist the Operations, Sales and Contracts Department with new client setup.

Assist Waste Services Department with waste disposal tracking, reconciliation, and documentation.

Schedule employees’ annual DOT & Medical physicals.

Assist Training Manager with tracking and documentation of employee certifications, and training.

Provide as‑needed Executive Administrator coverage for other Branches.

Strong communication and relationship‑building capabilities.

General knowledge in HAZWOPER and Environmental industry, specific to environmental remediation, industrial services, emergency response and hazardous materials transportation and disposal

Good written and verbal skills to effectively communicate with team members and on‑site customer personnel

Invoicing, Accounts Payable, Accounts Receivable, and Reconciliation experience.

3+ years as an Environmental Services Executive Administrator, Accountant; 3+ years of experience with computer applications, including Outlook, Teams, Word, Acrobat, Excel, and NetSuite or similar ERP system.

Comprehensive health benefits coverage after 60 days of full‑time employment.

Company paid STD, LTD, and life insurance.

Company paid time off and holidays.

Career path programs and ongoing company paid training.

Disclaimer: This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of GrayMar Environmental Services, LLC.

GrayMar Environmental Services, LLC is an Equal Opportunity Employer. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, victims of a QAOV and those with a family member who is a victim of a QAOV, national origin, age, veteran status, disability, genetic information, or any other characteristics protected by law.

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