Virtual EA

Executive Assistant
Planned Parenthood Columbia Willamette (PPCW) is hiring an Executive Assistant to support our Chief Medical Operating Officer (CMOO) and Organizational Leadership Team.
Help drive the work behind the work.
This role provides high-level administrative and operational support that enables leadership to focus on strategic priorities, patient care, and organizational impact. You'll serve as a trusted partner to senior leaders, helping coordinate complex projects, manage competing priorities, and ensure critical work moves forward.
At PPCW, you'll be part of a mission-driven organization committed to expanding access to sexual and reproductive health care while supporting teams that provide compassionate, high-quality care throughout Oregon and Southwest Washington.
About the Role
The Executive Assistant serves as a trusted partner to the Chief Medical Operating Officer while also providing administrative and project support to leaders across the organization.
Approximately 70% of the role is dedicated to supporting the CMOO and Patient Services leadership team, with the remaining time supporting members of the Organizational Leadership Team on key organizational initiatives, scheduling, travel coordination, and executive-level administrative functions.
This role goes beyond calendar management and scheduling. You'll help coordinate leadership priorities, manage departmental workplans, prepare presentations and reports, support leadership meetings, track organizational initiatives, and handle sensitive information with professionalism and discretion.
The ideal candidate is highly organized, proactive, adaptable, and comfortable working independently in a fast-paced environment where priorities can shift quickly.
What You'll Do
In this role, you'll help keep leaders, teams, and projects aligned and moving forward.
Key responsibilities include:

Managing complex calendars, meetings, and travel arrangements for senior leaders
Preparing agendas, taking meeting minutes, tracking action items, and supporting follow-through
Coordinating departmental workplans and monitoring project progress
Creating and refining presentations, reports, newsletters, and leadership communications
Researching and compiling information to support decision-making and strategic initiatives
Managing confidential information related to personnel, operations, and organizational matters
Supporting Organizational Leadership Team members with scheduling, travel, expenses, and meeting coordination
Identifying opportunities to improve workflows, processes, and organizational effectiveness
You'll work closely with leaders across multiple departments and play an important role in supporting the operational success of Patient Services and the broader organization.
Schedule & Location
This is a full-time position (40 hours/week).
Location: Flanagan Regional Service Center (FRSC), Northeast Portland
Hybrid Schedule:

On-site at least two days per week (Tuesday plus at least one other day, and as needed for executive support)
Remaining days may be worked remotely
Employees are welcome to work on-site more frequently if preferred
Work Hours:

Monday–Friday
Schedule determined with supervisor
Occasional evening and weekend work may be required to support organizational needs.
What We're Looking For
We know great candidates come from a variety of backgrounds. If you're excited about this role, we encourage you to apply—even if you don't meet every qualification.
Required:

High school diploma or equivalent
Four years of administrative support experience or an equivalent combination of education and experience
Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Exceptional written and verbal communication skills
Strong organizational skills and ability to manage multiple competing priorities
Demonstrated ability to handle sensitive and confidential information with discretion
Ability to work independently while collaborating effectively across teams
Nice to Have:

Associate's degree or higher in Business Administration or a related field
Experience with Asana, Smartsheet, or similar project management tools
Experience with SharePoint, OneDrive, or similar document management systems
Experience supporting senior executives or leadership teams
Healthcare, nonprofit, or mission-driven organization experience
Pay & Growth

• $28.31 – $41.25/hour
• Pay is based on experience and internal equity.
• This role offers the opportunity to work closely with senior leaders, contribute to organizational initiatives, and develop expertise in executive support, project coordination, and healthcare operations.

Benefits & Support
We offer a benefits package that supports your health, stability, and growth:

• Paid time off (up to 4 weeks, increases over time)
• 9 paid holidays
• Medical, dental, and vision insurance for eligible employees
• 403(b) retirement plan with employer matching contributions
• Free, confidential counseling and support (EAP)
• Ongoing professional development and learning opportunities

Application Tips
Please include all relevant work experience on your application and resume. We base offers on the experience shared during the hiring process and are not able to adjust compensation after an offer is made.
Equal Opportunity Employer
Planned Parenthood Columbia Willamette is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under applicable law.