Temporary Inventory and administrative position

CESO is a nationally recognized architecture and engineering firm. We develop leaders and empower our associates to use their skills and talents to positively impact the world through service - to our coworkers, clients, and communities. We subscribe to the mission of "empowering our people to impact communities by bringing clients' visions to life," so if this speaks to you, let's connect!

At CESO, the Administrative Assistant serves as the first point of contact for visitors and clients, providing excellent customer service and administrative support. This role is responsible for managing front desk operations, answering phones, greeting guests, handling mail, and performing a variety of clerical tasks to support the office's daily operations and staff. Answer and direct incoming phone calls promptly and courteously.
Handle incoming and outgoing mail, packages, and deliveries.
Maintain office supplies inventory and place orders when necessary.
Assist with general administrative duties such as data entry, filing, copying, and scanning.
Work closely with building management to ensure timely resolution to office related maintenance issues.
Maintain a tidy and organized reception area reflective of a professional office environment.
Handle office-wide announcements, as needed.
Work closely with the local Office Leader to hit office goals, plan events (i.e., Summer and Holiday outings), and track and manage the office budget for the year.
Monitor and maintain office security by following procedures and controlling access.
Provide administrative support to various departments as needed.
Collaborate with the administrative team to ensure business needs are being met on a local level.
Coordinate with IT for front desk or technical issues.
Assist with arranging travel for business needs.
High school diploma or General Education Degree (GED) is required.

• 1-2 years of relevant experience in an administrative role is required.
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
• Working knowledge of Microsoft Office Suite, Adobe PDF, and Bluebeam or similar software.

• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Casual Dress Code
• Reimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• determined by several factors, including location, experience, education, skills, and internal equity. structures are benchmarked against industry and market data to stay competitive. We develop and inspire through training and coaching on the job. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. If you would like more information about how your data is processed, please contact us.