Secretary (Office Automation) Part Time

A description of the business units can be found at:

Taxpayer Services (TS) - Customer Assistance, Relationship and Education (CARE) - Field Assistance

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If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position. Serves as the liaison between the manager and his key subordinate staff members and other key officials. Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
Analyzes incoming directives, manual issuance, policy changes, regulatory and procedural changes, etc., Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for these conferences.
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Government Credit Card - Obtain and use a Government-issued charge card for business-related travel.

Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume.

Arranging meetings and conferences and assembling material for agenda items;
Preparing travel arrangements for executive/manager and/or reviews travel documents for executives and senior managers;
Reviewing action documents for grammar, format, clarity of information, and conformance with the manager's viewpoint;
Serving as liaison by briefing on views on current issues, programs, and activities; Conducting periodic training sessions;
Performing administrative support assignments such as, setting up controls to monitor expenses and recommending adjustments, preparing reports and requests for procurement of supplies and equipment;
You must also meet the following requirement(s): TIME AFTER COMPETITIVE APPOINTMENT (TACA): By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens"
TYPING AND OFFICE AUTOMATION (OA): Typing: This position requires a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors).
Office Automation (OA): This position requires experience using office automation systems, software practices and procedures.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

Education completed in foreign colleges or universities may be used to meet the requirements. Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.

National Association of Credential Evaluation Services (NACES) or Association of International Credentials Evaluators (AICE).

In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.
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Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at View phone number on click.appcast.io option #1 for ERC.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.