Head of Programme Management

Program Coordinator - SIL

Position Title - Program Coordinator - SIL

Position Summary - Support the project activities and provide administrative and clerical support to the Spelman Innovation Lab. This position is responsible for overseeing the day-to-day administration of the Innovation Lab (IL) and its programs, projects and services.

Essential Duties and Responsibilities - Provide comprehensive administrative assistance and support to all Spelman Innovation Lab personnel and programs, current and future, including the research program, the fabrication lab, the entrepreneurship programs, the gaming programs, the summer programs, the academic programs, the student programs, grants and programs that emerge from partnerships and affiliations with partners outside the Innovation Lab. Provide administrative assistance and support for all programs. Manage purchasing/requisitions/reimbursements/check requests and other financial transactions for the Spelman IL (Quotes, POs, Receipts, etc.) Manage dispensing of student stipends and help with timesheet and work hours of student employees. Prepare materials for the Lab's website. Support the outreach activities of the Innovation Lab, including collaborations with K-12, schools, external organizations and other colleges and universities Maintain electronic and paper filing system as needed. Answer and direct telephone calls and emails. Post content to the different Innovation Lab social media outlets as directed. Assist in preparing periodic newsletters, flyers and/or social media content for distribution. Manage and process confidential information such as student pay, student timesheets, etc. Reserve facilities for meetings and coordinate with the financial administrator meals and or refreshments. Make arrangements for routine maintenance of equipment in the Spelman IL Make arrangements for visitors to the Spelman IL (ex. vendor onboarding, parking arrangements, reserve hotel, communicate/facilitate covid protocols, etc.) Maintain inventory of office supplies, instructional supplies, and consumables Provide administrative and coordination support for programs, workshops, activities and routine operations, as needed (Spelpreneur, Launchpad,SpelmanXR, Design Club, Summer Programs, Outreach, External Collaborations, etc.) Provide administrative support for Spelman IL scholarships, grants, and fellowships. Create and administer surveys and applications (Google Forms) to support the many programs of the Lab. Assist with inventory management, equipment check-in/check-out system and associated communications.

Required Qualifications - High School Diploma and five years of related work experience or equivalent combination of education and experience are required. This position requires strong customer service focus, excellent communication, verbal and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. This work requires the ability to perform basic level computer skills using either Microsoft Office Suite or Google Office Suite which include basic use of spreadsheets. Must be capable of learning and using Lotus Notes, Banner Financial Module, Spelshop and other present and future administrative software applications adopted by the College.

Physical Demands - While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. Shift - Days

% Travel Required - 0%

Full Time/Part Time - Full-time

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Spelman College