EA to President/CEO--Non-profit

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Executive Assistant to the President Full Time Staff Sherman Oaks, CA, US
American Jewish University (AJU)
Executive Assistant to the President
Status: Full Time, (35/hours per week) Exempt
About American Jewish University American Jewish University (AJU)'s mission is singularly focused on the future of Jewish life in North America-training and educating the next generation of rabbis, educators, professionals, and lay leaders, and creating innovative, dynamic pathways for Jewish learning and living. With campuses in Sherman Oaks, Beverly Hills, and Simi Valley, CA, along with distance education programs that reach learners across the nation and around the world, AJU is a private, nonprofit institution of higher education offering degree-granting and for-credit academic programs, as well as community-based (non-formal academic) learning opportunities.
Position Overview The Executive Assistant (EA) to the President supports the daily operations and activities of the President in a fast-paced, dynamic environment. This role is ideal for a professional who is resourceful, proactive, exceptionally organized, and who thrives on managing competing priorities, anticipating needs, and creating efficient systems and solutions.
The Executive Assistant coordinates schedules, meetings, events, and logistics, including support related to the President's duties and projects. The role also serves as a key administrative leader in the organization by fostering collaboration among staff and promoting operational best practices. Strategic Responsibilities Support the daily operations for the President, including managing administrative priorities and implementing efficient office operations.
Serve as the primary front-facing representative of the President's office by greeting guests, coordinating access to the President, and maintaining a professional and welcoming environment.
Maintain organized, secure files and databases related to the President's activities, external relations, and treat sensitive information with high professional discretion.
Prepare briefing materials, agendas, and meeting notes.
Support special projects including the 2050 Institute from planning through execution.
Develop and maintain project plans, tracking tools and status reports.
Maintain President's records in AJU's database.
Qualifications & Experience Bachelor's degree or equivalent combination of education and relevant professional experience required, with a minimum of five (5) years of experience in a high-responsibility role supporting senior leadership.
Strong judgment and discretion in handling confidential and sensitive information, with a clear understanding of privacy and professionalism in both written and verbal communications.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative platforms such as Microsoft Teams andHubSpot.
Strong organizational skills with meticulous attention to detail and project management.
Must be able to work occasional evenings and weekends, including holidays.
such as files and office supplies.
Occasional travel to other campus sites and off-site locations may be required.
American Jewish University offers a comprehensive benefits package for eligible employees, which may include health, dental, and vision insurance; retirement plan participation; Please note that this job description is not meant to cover or include all the tasks, duties, and responsibilities the employee may be required to perform, and may be subject to change at the company's discretion, with or without notice or contemporaneous update to this document. Reasonable accommodations may be made to enable qualified individuals to the extent required by and in accordance with applicable federal, state, and local law; If you require accommodation to complete the job application process, please contact View email address on click.appcast.io .
American Jewish University (AJU) is committed to diversity, equity, and inclusion in all forms and areas of the university. Please visit our full diversity statement at

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