Administrative Professional --- IMMEDIATE NEED!!!

The Gallatin County Fairgrounds is a 64-acre property in Northeast Bozeman that has a long history of community gatherings and events. The property plays host to many organizations that use the facility for their events. The only event directly managed by the Fairgrounds staff is the annual Big Sky Country State Fair in July. This position is located at the Gallatin County Fairgrounds and is responsible for providing reception and clerical support for the Fairgrounds including administrative tasks and special project functions. Essential Job Duties and Responsibilities Fairgrounds Work The space is used 365 days a year so there are plenty of events and partners to help keep us busy.

Performs a variety of clerical and administrative duties associated with the administration of a county department including answering the phone, receiving, and handling visitors, copying and faxing documents, sorting and distributing mail, and responding to routine questions and issues.

Answer customer inquiries that come through via phone, website, email, and social media.

Determines and interprets the party's needs or issues and responds accordingly.

Manages the RV program including helping callers book spaces, check in and check out procedures and other clerical needs related to the RV camp sites.

Coordinates a variety of activities associated with the smooth operation of the Fairground's Office as appropriate, including solving day-to-day problems, providing information and support to customers, relaying information, and questions to appropriate parties, preparing documents, and conducting research, etc.

Preparation and submittal of claims for payment in Munis.

Upload information about public events held at the Fairgrounds to the website and social media accounts.

Big Sky Country State Fair Work though the event is only 5-days long, there is work to be done all year round.

Support other Fairgrounds staff with the administration of their Fair related projects including but not limited to sponsorship fulfillment, vendor coordination, concert management, act support, etc.

Assist in arranging and overseeing media interviews with Gallatin County Fairgrounds event staff and event sponsors.

Create reports, spreadsheets, and post-event information packets to communicate with sponsors, staff, and/or policy makers.

Provide on-the-ground support as needed for the annual Fair event.

This includes administrative functions and coordinating special projects and events, system research and analysis, attending meetings and special events, and attending continuing education and training as required. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., This work requires knowledge of appropriate sources of information needed to carry out administrative and program support, and knowledge of office operations and equipment, and related secretarial and clerical support functions. The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and at least three to four (3-4) years of related job-related work experience.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit or stand and use hands to fingers to operate computer hardware, calculators, and other office equipment.

The employee must occasionally lift and/or move boxes with records, large binders, documents, etc.

Specific vision abilities required by this job include close and far vision, the ability to adjust focus while operating computers, viewing into monitors and to read paper documents.

and personal mobility that permits the employee to serve the general public, access files and other materials in the office.

Work is performed primarily in a normal office environment. There will be times, just prior to and just after Fairgrounds signature events, when weekend work and longer hours may be required. Vacations may not be approved before, immediately following or during Signature events.

To Apply, please be prepared to attach the following required documents listed below when you submit your application:

~ Licenses and Certifications : Applicants for this position must possess a valid driver's license, provide own transportation to conduct out of office job duties (mileage reimbursement provided under the County policy), and to be insurable under the County's liability policies. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction.