Head of Project Management

Lead Complex Projects from Start to Finish! We're Looking for a Project Manager!
Gainesville, GA | In Office (20% Travel) | Full-Time
About the Role
We're looking for an organized, proactive Project Manager to oversee pneumatic tube system projects from internal handoff through installation, commissioning, customer acceptance, and financial closeout. In this role, you'll serve as the primary point of contact for customers while coordinating cross-functional teams to ensure projects are delivered safely, on schedule, within budget, and to the highest quality standards.
If you're a detail-oriented project leader who thrives on managing complex technical projects, solving problems before they become issues, and keeping customers informed every step of the way—we'd love to hear from you.

What You'll Own:
Project Planning & Execution
Lead projects from internal handoff through installation, commissioning, customer acceptance, and closeout
Review project scope, contracts, drawings, schedules, and customer expectations
Develop and maintain project plans, budgets, schedules, and milestone timelines
Coordinate labor, materials, subcontractors, equipment, and technical resources
Adjust project plans as conditions change while maintaining customer commitments and contractual requirements
Financial & Budget Management
Manage projects to approved budgets and profitability goals
Monitor labor, subcontractor, material, travel, and equipment costs
Maintain accurate cost forecasts and estimates to complete
Identify financial risks and communicate concerns proactively
Support timely billing, invoicing milestones, and project financial closeout
Scheduling & Resource Coordination
Develop and maintain project schedules aligned with contractual milestones
Coordinate internal teams, subcontractors, customers, and other trades
Confirm site readiness prior to mobilization and commissioning
Manage material deliveries and resource availability
Identify schedule risks and implement recovery plans when needed
Customer & Stakeholder Communication
Serve as the primary point of contact for assigned customers
Communicate project progress, upcoming milestones, risks, and required actions
Lead project meetings and document key decisions and action items
Coordinate closely with Engineering, Sales, Finance, Warehouse, Service, and field teams
Escalate significant project or customer issues as appropriate
Scope, Risk & Quality Management
Manage project scope and ensure contractual requirements are maintained
Identify, document, and coordinate change orders
Proactively identify project risks and implement mitigation strategies
Coordinate inspections, quality checks, commissioning, and corrective actions
Ensure punch-list items and project deficiencies are resolved
Documentation & Project Closeout
Maintain accurate project records, schedules, budgets, correspondence, and forecasts
Track project documentation using company systems and project management tools
Coordinate customer training, acceptance, warranty documentation, and final closeout
Complete successful handoff from Project Management to Service
Conduct project closeout reviews and document lessons learned
What We're Looking For
Required:
Experience managing construction, installation, engineering, or technical service projects
Strong knowledge of project planning, scheduling, budgeting, cost control, and risk management
Ability to manage multiple projects and competing priorities
Excellent written, verbal, organizational, and problem-solving skills
Experience coordinating customers, subcontractors, field personnel, and internal teams
Ability to read and interpret contracts, project specifications, drawings, and scopes of work
Proficiency with Microsoft Office and project management software
Ability to travel to customer and project sites as needed
Preferred:
Bachelor's degree in Construction Management, Engineering, Business, or a related field
PMP, CAPM, or other project management certification
Experience with healthcare, industrial, construction, or material-handling projects
Experience with Trimble Spectrum, Microsoft Planner, Power BI, or similar business systems
Experience managing subcontractors and change-order processes
Compensation & Benefits
Base Salary: $70,000 - $80,000
Health insurance and retirement plans
Opportunities for career growth within a global organization
Training and development programs
Working Environment: In-office with approximately 20% travel, including nationwide and air travel as needed. Training will take place in the Gainesville office.
Physical Requirements: Ability to travel independently, visit customer and project sites, and sit, stand, walk, and use standard office equipment for extended periods.
Accepting Applications Until: August 21, 2026 or until position is filled
**Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.