FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant - 31925
We are currently looking for a Full Time Administrative Assistant to join our Area of Dental Services team located at the Chickasaw Nation Medical Center.
Summary: Assists with all administrative support required to efficiently and effectively provide consistent high quality services to both internal and external customers.
Responsibilities:

Assists with all aspects of travel arrangements - Coordinates travel arrangements - May prepare and process travel requests, travel claims and check requests - May compose and type trip itineraries
Develops and performs detailed administrative tasks and functions to assure an accurate and timely flow of information needed for prudent administrative decisions
Assists with organizing the planning process for strategic growth of all current and developing programs, inclusive of planning, implementation and expansion of programs and services, as well as other entities within the department
Prepares and provides meeting minutes, agenda creations, and distribution of documents for meetings
Provides coverage/assist with the front reception desk as needed
Schedules staff meetings, conferences, and events
Manages and orders office inventory, equipment, uniforms and/or other operational supplies
Creates and submits requisitions according to departmental needs
Develops and maintains documentation as appropriate -- files, logs, records, reports, etc.
Assists as directed in budgetary expenditures
Creates and maintains the scheduling of division vehicle maintenance
Assists with timekeeping in the time management system as needed
Maintains management's calendar of appointments and staff meetings
Routes, logs, prepares and/or distributes incoming and outgoing mail
Prepares individual and group correspondence
Completes all required departmental documentation
Answers the phone, transfers call, takes messages and screens calls per guidelines for areas served
Prepares weekly, monthly, quarterly, and annual reports
Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency
Completes all training and development requirements and participates in continuing education opportunities
Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types - Maintains a clean, organized work area and ensures a safe environment - Maintains and promotes professionalism - Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics - Adheres to Chickasaw Nation dress code standards
Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area
Performs all other duties as assigned
Competencies:

Able to follow instructions, both written and oral
Able to adhere to all scheduling and attendance requirements
Focus on a single task for prolonged periods of time
Must be detail-oriented
Honesty, truthfulness, reliability, accountability
Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
Understand Native American culture and tribal programs
Organizes work and assigned area logically and orderly
Filing skills
Define problems, collect data and establish facts
Works well within a team
Organizational and time-management abilities
Ability to plan, organize and follow through on assignments
Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
Uses voice in authoritative manner
Writes effective communications with team, departments, guests and management
Keeps written records
Skills:

Must be familiar with the Microsoft Office Suite of products
Printers and scanners
Experience:

~ No prior experience required

Education:

~ High School, GED or Equivalent

Credentials:

Pass general background check
Standard Driver's License
Working Conditions:

Works in an office setting
Communications phone, computer
Communications written, verbal
Effective work relationships inside and outside organization
Pass pre-employment drug test
Sometimes bend, kneel, stoop, push, reach
Use computer up to 100% of shift
Operate normal office equipment
Able to drive assigned vehicle types
Sometimes lift and or carry up to 25 lbs
Sitting up to 100% of shift
Training:
It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.
Mission, Vision & Core Values:
Mission: To enhance the overall quality of life of the Chickasaw people.
Vision: To be a nation of successful and united people with a strong cultural identity.
Core Values:

The Chickasaw People
Cultural Identity
Servant Leadership
Selflessness
Can Do Attitude
Perseverance
Stewardship
Trust and Respect
Loyalty
Honesty and Integrity
Teamwork