Senior Paralegal - Real Estate Senior Paralegal - Real Estate

Matthews Real Estate Investment Services, Inc. (the “Company”) is a leading commercial real estate brokerage and investment services company known for its commitment to excellence, integrity, and client service. The Company’s Legal Department provides comprehensive support to the Company and its affiliated brokers across corporate, transactional, licensing, litigation, and compliance matters.

To strengthen our growing team, we are seeking a Senior Contracts Paralegal to support the Company’s in-house attorneys. This position will play a critical role in maintaining our nationwide corporate and brokerage contracts and contract templates and supporting the Legal Department’s broader operational and compliance functions.

The Senior Contracts Paralegal will handle the Company’s day-to-day contracting operations and provide essential paralegal support across a wide range of legal functions. However, it will be essential for the successful candidate to have extensive experience utilizing and implementing legal technology, including without limitation state-of-the-art Contract Lifecycle Management and other contract automation software and applications. It will be a significant benefit if the successful candidate has experience playing a major role in the implementation of such software and applications.

The contract responsibilities include maintaining, updating, organizing, and reviewing the Company’s library of contract templates, preparing contract templates for implementation in to Contract Lifecycle Management and other contract automation software and applications, training agents and other users on contracts processes and best practices, understanding contract requirements in different states across the country, and working with brokers and others to assist them in filling out and creating contracts, among other tasks. The paralegal responsibilities include legal writing and editing, contract template creation and reviews, implementing the Company’s contract lifecycle management and automation software, legal research, and compliance assistance, as well as providing general support and assistance to the Companies attorneys.

This role will be based in our Nashville, TN office.

Contract Responsibilities

Assist the attorneys, engineers, and others prepare to implement and implement Contract Lifecycle Management and other contract automation software and applications.

Maintain, update, organize, and review the Company’s library of contract templates.

Training agents and other users on contracts processes and best practices.

Staying current on contract requirements in different states across the country.

Assist the Contracts Administration team with compliance reviews, training, and other contracts-related tasks.

Assist the Licensing Manager with license applications, transfers, renewals, and related filings for brokers and the Company in all states.

Track licensing deadlines and maintain accurate, up-to-date records of application and renewal statuses.

ensuring Company and agent compliance with regulatory obligations.

Draft, revise, and proofread legal documents, including correspondence, memoranda, contract templates, and corporate forms.

Conduct legal and regulatory research, summarize findings, and assist with compliance initiatives.

Support attorneys in corporate, transactional, litigation, and compliance matters as needed.

Maintain organized legal files, logs, and documentation to support accurate reporting and internal workflows.

Provide direct support to brokers and sales agents regarding contract and licensing requirements.

Work closely with team members across Operations, HR, Compliance, and other departments to streamline processes and promote efficiency.

Support Legal Department initiatives aimed at enhancing internal systems, improving workflows, and maintaining a culture of excellence.

Experience with contract lifecycle management or automation software.

Demonstrated ability to track deadlines, manage multiple tasks, and follow structured processes.

Proficiency with Microsoft Office and ability to learn new software platforms.

Prior experience implementing contract lifecycle management and automation software.

Bachelor’s degree or equivalent paralegal certification/training.

Prior experience in real estate brokerage, brokerage licensing, or highly regulated industry compliance.

Familiarity with multi-state regulatory, licensing, or compliance frameworks.

Process-oriented with a strong commitment to accuracy and compliance.

Comfortable in a fast-paced, high-energy environment with shifting priorities.

A team-centric mindset aligned with the Legal Department’s culture of excellence.

employment with "MREIS™" is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

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