Part time EA

The College of Law is hiring for an Executive Assistant III in Boise. This position provides high level administrative support to the Dean of the College and plays a central role in maintaining college operations.

Position Overview

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as the first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents.

Administrative and Operational Support

Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator

Coordinate complex travel, meeting and event arrangements

Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions

Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and Initiative Support

Advise on agendas and meeting strategy, goals and outcomes

Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders

Advise on and help coordinate the strategic planning process

Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit

Represent the unit on university-wide committees as appropriate

Information Gathering, Reporting and Communications

Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed

Develop draft communications such as talking points, speech scripts and responses to correspondence

Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education

High School Diploma or equivalent

Additional Preferred Qualifications

Associate’s or bachelor’s degree

Experience directly supporting and assisting an executive-level administrator

Demonstrated attention to detail

Ability to manage multiple priorities simultaneously

Organizing and prioritizing work to meet deadlines with highly accurate results

Demonstrated leadership, organizational and decision-making abilities

Developing, organizing and implementing administrative projects and procedures

Working in an environment that requires adherence to strict confidentiality standards

Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb

Working in higher education

Physical Requirements & Working Conditions

None

Pay Range

$32.00 per hour or higher depending upon experience.

FLSA Status

Non-Exempt

Employee Category

Classified

Appointment Type

Fiscal Year

Full Time/Part Time

Full Time

Funding and Visa Sponsorship

A visa sponsorship is available for the position listed in this vacancy.

Background Check Requirement

Applicants selected as final possible candidates must be able to pass a criminal background check.

EEO Statement

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Required Documents

Resume/CV

Letter of Qualification

Optional Documents

None.

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