Head of Procurement (Virtual Position)

Job Description:\n\nAt MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. nWe enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:\n\n New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices\n Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies\n Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response\n\n Building Performance – Control systems, fault detection, energy services and remote monitoring\n Energy and Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build energy-efficient projects in the built environment for private and public sector clients\n\nPeople love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:\n\n Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.\n\n Dedication – We are dedicated to personal and professional excellence. n Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. n Community – We are proud to be part of MacDonald-Miller. n Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. This Is Where You Come In\nWe’re looking for a Procurement Manager to lead MMFS’s procurement operations across all locations and build a function that is efficient, scalable, and highly responsive to the needs of the business.\nIn this role, you’ll oversee the full purchasing lifecycle - from purchase order processing and supplier coordination through expediting, delivery, issue resolution, and closeout. You’ll ensure procurement activity is accurate, timely, and aligned with MMFS standards, supplier agreements, project requirements, and operational priorities while giving stakeholders clear visibility into orders, timelines, risks, and supplier performance.\nAs a people leader, you’ll build and develop a high-performing procurement team, establish clear processes and accountability, and create a collaborative, service-oriented culture. You’ll work closely with project, service, operations, finance, and executive leadership to understand business needs, resolve challenges, and ensure procurement is positioned to support organizational growth.\nYou’ll also help shape the future of MMFS’s procurement function by using data, reporting, technology, and process improvement to reduce inefficiencies, increase visibility, strengthen supplier performance, and improve the experience for internal stakeholders.\nThis is a hands-on leadership role for someone who enjoys solving problems, developing people, improving processes, and balancing the demands of daily operations with longer-term strategic initiatives.\nThis position requires monthly travel to other MMFS office locations to support procurement operations, team development, stakeholder engagement, and process visibility.\nWhat You’ll DoProcurement Operations\n\n Lead day-to-day procurement operations supporting MMFS projects, service operations, and corporate functions across all locations.\n Own the purchasing process from purchase order creation through supplier confirmation, expediting, delivery, issue resolution, and closeout.\n Establish effective processes for order tracking, delivery visibility, expediting, and timely resolution of procurement issues.\n Ensure purchasing activities comply with MMFS supplier agreements, enterprise standards, purchasing policies, and job specifications.\n Monitor procurement workload and service levels to ensure internal teams receive timely, accurate, and effective support.\n Serve as an escalation point for complex purchasing, supplier, and operational issues.\nTeam Leadership & Development\n\n Lead, manage, and develop the procurement team through coaching, performance management, hiring, onboarding, and professional development.\n Assess team structure, workload, and resource needs as the organization grows.\n Promote cross-training, knowledge sharing, and consistent processes to strengthen team capability and continuity.\n Partner with project, service, operations, finance, and leadership teams to understand requirements and resolve purchasing challenges.\n Monitor supplier performance and address delivery, quality, warranty, pricing, lead-time, and service concerns.\n Support supplier negotiations and purchasing decisions by evaluating cost, availability, quality, lead time, and overall value.\n Communicate procurement priorities, risks, trends, and opportunities to stakeholders and leadership.\nProcess Improvement, Reporting & Technology\n\n Evaluate procurement workflows and identify opportunities to improve efficiency, accuracy, service, and scalability.\n Develop and maintain reporting and dashboards that provide meaningful visibility into purchasing activity, open orders, expediting, supplier performance, and key operational metrics.\n Establish and monitor KPIs that measure procurement effectiveness, service levels, and team performance.\n Use procurement data to identify trends, bottlenecks, risks, and opportunities for improvement.\n Turn data and operational insights into practical improvements that strengthen the procurement function over time.\n\nTop Deliverables in Your First Year to be a Hero:\nSuccess in your first year will mean building a stronger, more visible, and more scalable procurement function. You will:\n\n Strengthen the operating foundation by establishing consistent workflows for purchase order processing, order tracking, expediting, delivery visibility, and issue resolution.\n Improve procurement visibility by implementing meaningful reporting, dashboards, and KPIs that give leadership and stakeholders a clear view of purchasing activity, open orders, supplier performance, and operational risks.\n Improve supplier performance by establishing clear expectations, strengthening relationships, and proactively addressing delivery, quality, warranty, pricing, and service issues.\n Build a scalable procurement team through effective workload management, coaching, cross-training, accountability, and professional development.\n Strengthen cross-functional partnership by improving communication, responsiveness, and alignment between procurement and the teams it supports.\n Use data to drive better decisions by identifying trends, measuring performance, and translating procurement insights into actionable improvements.\n Create a roadmap for continued improvement that balances immediate operational needs with the systems, processes, and capabilities required to support MMFS’s continued growth.\n\nThe Procurement Manager reports to Jeff Phillips, Senior Director of Procurement, and is a key member of a collaborative team driving strategic initiatives that support our growing business. This highly visible role works with stakeholders across all levels and functions of the organization and serves as a key escalation point for procurement, supplier, and operational matters.\You Should Have…\n\n Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, or a related field preferred.\n 5+ years of progressive procurement or purchasing experience, including responsibility for operational procurement activities.\n Previous people-management experience, including team leadership, coaching, performance management, and employee development.\n Ability and willingness to travel monthly to other MMFS office locations.\n Strong understanding of purchasing, supplier relationship management, order fulfillment, expediting, and material flow.\n Excellent communication and relationship-building skills with suppliers, internal stakeholders, and leadership.\n Experience evaluating supplier performance and resolving delivery, quality, warranty, service, pricing, and contract-related issues.\n Ability to analyze procurement data, identify trends, and turn insights into actionable recommendations.\n Experience developing or using procurement reporting, dashboards, KPIs, or other data-driven tools.\n Strong Microsoft Office skills; experience with ERP and procurement systems preferred.\n Collaborative and relationship-driven, building trust across departments and with external partners.\n\nAnd You Should Be Motivated By…\n\n Building something meaningful - creating a procurement function that is trusted, scalable, and recognized as a strategic partner to the business.\n Continuous improvement - finding smarter ways to work through better processes, technology, reporting, and data.\n Solving complex challenges - balancing immediate operational needs with opportunities to create lasting improvements.\n Developing people - helping team members grow while building a high-performing, collaborative team.\n Making an impact - having ownership and autonomy to influence how procurement operates across a growing organization.\n\nBenefits\nCompensation: $132,000 to $171,000 Annually\nMacDonald-Miller Facility Solutions presently provides employee coverage for:\n\n Medical, dental, vision for employees (coverage available for dependents for shared premium).\n 401k retirement plan including Company matching.\n Vacation and Sick Compensation (PTO), and Holiday Pay!\n Disability income protection including short term and long-term disability.\n Employee and dependent life insurance.\n Employee Assistance Program.\n\nWhere you will work\nOur Kent office (22023 68th Ave S, Kent, WA 98032) offers convenient access to major highways and surrounding business hubs, ample parking, and modern office facilities in a central South King County location. nMacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.