Buyer / Supply Chain / Procurement / Inventory

Job Description Job Description

Procurement & Inventory Coordinator Department: Production / Operations

Reports To: Production Manager

Direct Reports: None (individual contributor)

Responsibilities Procurement of Goods and Services Source, evaluate, and select suppliers/vendors based on quality, price, and delivery capabilities.

Obtain and analyze quotes, proposals, and bids from suppliers.

Negotiate contractual terms and conditions with suppliers to ensure favorable pricing and terms.

Create purchase orders and contracts for approved purchases.

Collaborate with executives to understand their procurement needs and requirements.

Conduct market research to identify potential suppliers and stay updated on industry trends and pricing.

Perform purchase order receipts.

Vendor Management Develop and maintain strong relationships with suppliers, ensuring open lines of communication.

Monitor supplier performance and address any issues or concerns promptly.

Conduct regular supplier evaluations and audits to assess quality, delivery, and overall performance.

Collaborate with suppliers to resolve any disputes or discrepancies in a timely manner.

Identify opportunities for cost savings and process improvements through vendor consolidation or negotiation.

Process and verify vendor invoices against purchase orders and receipts (three-way match), and route approved invoices to Finance for payment.

Inventory Management Analyze inventory levels and usage to determine optimal reorder points and quantities.

Coordinate with internal teams to forecast demand and ensure adequate stock levels.

Place orders for inventory replenishment and track delivery schedules.

Monitor inventory levels to minimize excess or obsolete stock.

Work closely with the warehouse and logistics teams to ensure accurate and timely receipt of goods.

Perform systematic inventory progression of vendor-supplied products.

Create sales orders for goods and services.

Own the cycle count program and inventory reconciliation.

Maintain pricing accuracy and provide price lists for goods and services.

Perform sales of non-technical items (patient brochures, neck pillows, etc.).

Order Fulfillment & Shipping Monitor and communicate with customers until shipment is delivered.

Notify customers of shipment of goods with tracking information.

Compliance and Documentation Ensure compliance with company policies, procedures, and ethical standards in all purchasing activities.

Maintain accurate records of purchases, contracts, price lists, and supplier information.

Resolve any discrepancies or issues related to vendor invoicing.

Provide purchasing and purchase-order spend reporting as appropriate.

Qualifications Bachelor's degree in business, supply chain management, or a related field preferred.

Proven experience as a Purchasing Agent or in a similar procurement role.

Strong analytical and problem-solving skills.

Excellent negotiation and communication skills.

Proficient in using procurement software and other relevant tools.

MISys and Maintain X preferred.

Knowledge of sourcing and procurement best practices.

Familiarity with inventory management principles.

Detail-oriented and able to work with a high level of accuracy.

Ability to prioritize and manage multiple tasks in a fast-paced environment.

Strong organizational and time management skills.

Ability to build and maintain strong relationships with suppliers and stakeholders.

Understanding of legal and contractual terms and conditions related to procurement.

• Employee Development | Level of Supervision | Years of Experience | Procurement & Inventory Coordinator, I | Typically reports to a supervisor or team leader. | 0-1
• Procurement & Inventory Coordinator, II | Gaining or has attained full proficiency in a specific area of discipline. | 1-3
• Procurement & Inventory Coordinator, III | Gaining or has attained full proficiency in a specific area of discipline. | 3-5

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