Flex Part Time EA

Executive Assistant and Team Coordinator, Chief AI & Knowledge Officer

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The team's mandate spans the full lifecycle of AI at A&M: from rolling out enterprise tools like Claude to thousands of practitioners across the US, Australia, and Europe, to building the platforms and governance frameworks that ensure AI work is reusable, compliant, and compounding in value over time.

The Executive Assistant & Team Coordinator will be an essential operational partner to GAIKO's senior leadership — providing classic EA support to the Chief AI & Knowledge Officer and key team leaders, while also owning the logistics and coordination infrastructure that keeps the team running smoothly.

The right candidate will bring prior EA experience within A&M or a comparable professional services environment, a proactive mindset, and the organizational polish to manage competing priorities across a fast-moving global team.

Handle end-to-end travel arrangements including flights, hotels, and ground transportation

Draft, proofread, and format correspondence, presentations, and briefing materials as needed

Own the planning and logistics for recurring team meetings, room or virtual setup, materials distribution, and follow-up on action items

Coordinate logistics for cross-functional AI governance meetings, including the AI Operating Committee (AI OC), ensuring attendees, materials, and follow-ups are managed end-to-end

Support onboarding logistics for new team members, including equipment, access, and orientation scheduling

Events & Special Projects

Plan and coordinate internal team events, offsites, and working sessions — managing venue, catering, travel, and communications

Support 1–3 external events per year possibly requiring travel and on-site coordination

Assist with department and operational projects as needed, including preparation of materials for leadership reviews and firm-wide communications

5 – 10+ years prior experience in an EA, team coordinator, or administrative operations role within a consulting or professional services environment

Bachelor's degree preferred, or equivalent experience

Highly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Concur, Claude

Strong interpersonal and relationship-building skills, with the ability to support multiple leaders with different working styles

Familiarity with a range of AI tools or knowledge management platforms is a plus

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.?