Now Hiring Ea

OUR CULTURE OF PERSON-CENTERED CARE

Our Vision: To be our community's trusted healthcare leader
The Executive Assistant provides administrative support to the Chief Executive Officer and provides support to the C-Suite leaders. They ensure organizational efficiency by managing complex calendars, facilitating communication between leadership, staff, and the public, protecting sensitive patient/staff information, and managing crucial administrative workflows. The Executive Assistant supports the CEO in managing the organization's overall success in improving patient care outcomes by handling logistical, administrative, and strategic support tasks.
High School Diploma or Equivalent required.
Associate Degree in related field preferred but will consider life experience in lieu of degree.
A minimum of 5 years of experience in an administrative professional position required; Association for Healthcare Administrative Professionals (AHCAP), American Society of Administrative Professionals (ASAP), International Association of Administrative Professionals (IAAP) or related certification a plus.

Demonstrates comprehensive proficiency in performing daily administrative functions within a professional office environment.
Works independently with minimal supervision while also contributing effectively within a team setting.
Possesses advanced competency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience utilizing board portal systems or dataanalysis platforms.
Demonstrates strong capability in the use of digital technologies to support virtual meetings and remote collaboration.
Maintains experience in coordinating and managing complex travel arrangements.
Effectively manages multiple priorities, demonstrating the ability to transition seamlessly between urgent tasks and longterm initiatives.
The regular work schedule is generally Monday through Friday during daytime hours, as determined in coordination with the CEO. Flexible hours, including evenings and occasional weekends, may be required for meetings, special projects, and other organizational needs.
Accepts change as the role evolves with the needs of the hospital.
Adheres to all hospital policies, procedures, and regulatory requirements.
Responds appropriately and effectively to emergency situations in accordance with hospital protocols.
Provides excellence in internal and external customer service and maintains a positive image of the hospital at all times.
Demonstrates consistently high standards of customer service in all interactions with staff, physicians, board members, and visitors.
Supports organizational initiatives by coordinating administrative and systemwide projects, including standards development, quality data collection and reporting, and recognition events.
Manages daily office operations, including processing mail, maintaining filing systems, preparing documents, ordering supplies, and performing general clerical functions.
Greets and assists all visitors with professionalism and a welcoming demeanor, ensuring a positive first impression of the CEO's office.
Prepares a wide range of materials, including reports, presentations, statistical summaries, correspondence, and rosters.
Oversees complex, highpriority calendar management for the CEO, coordinating logistics for executive, staff, and community meetings to ensure full preparation and alignment.
Tracks deadlines for critical initiatives, prepares presentations and briefing materials, and manages expense reporting with accuracy.
Handles confidential, privileged, and sensitive information, including personnel, financial, governance, legal, and patient information, with the highest degree of discretion and in accordance with applicable law and Hospital policy.