FULL-TIME ADMINISTRATIVE PROFESSIONAL

HOOVER-SCHRUM MEMORIAL SCHOOL DISTRICT 157 JOB DESCRIPTION: HUMAN RESOURCE ADMINISTRATIVE ASSISTANT JOB SUMMARY: Responsible for assisting with recruitment, maintaining employee records, coordinating onboarding and off-boarding, and providing administrative support for payroll and benefits. Also, assist in ensuring compliance with district policies and labor laws, assist in audits, and manage office communications and scheduling.

RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:

Human Resources Actively work to recruit and retain both instructional and non-instructional staff
Actively investigate and suggest solutions for staff concerns
Handle general Human Resources related administrative duties
Track staff Professional Development
Update all job descriptions
Update all staff contracts
Maintains all employee attendance records and the necessary records for substitute teachers
Manage and post job openings
Act as the first point of contact for general employee needs such as common inquiries, form requests, policy interpretation, and procedure clarification
All state and federal reporting (includes EIS, ACA, CRDC, Teacher Survey, etc…)
Manage the employee verification request
Manage employee attendance (AESOP)
Keeps track of all substitutes days worked and payroll information
Provide training to district subs on how to use AESOP for substitute placement
Manage and point of contact for all employee benefits
Manage all incident claims
Manage and track all worker's compensation claims
Manage and track all FMLA
Enter benefits, certifications, evaluations, and other Human Resource information in the financial software based on contracts (iVisions)
Conducts benefits orientation sessions for new employees
Liaise with the Payroll department as needed
Ensure all paperwork is accurate and complete before input into insurance benefit portals
Assist with employee onboarding
Enter and maintain cash receipts and disbursement journal and general ledger
Process bank deposits for all student activity bank accounts
Assist CSBO for the preparation of the audit work
Assist CSBO in preparing the budget for the organization
Perform basic accounting functions
Assist in recordkeeping and documentation as needed
Business Office Routing documents for signature
Greeting and managing visitors
Answers, screens, and refers inquiries
Provides photocopying and distribution services
Maintains stock of office supplies and specialized forms
Collates general information as required
Assists other office staff as required
Managing the calendar of CSBO
Processes incoming and outgoing mail
Manage systems for all office functions
*Performs other job duties and assumes other job responsibilities as may be assigned by CSBO
Qualifications:
The ability to prioritize list adhering to strict deadlines
Experience with Infinite Visions financial software preferred.
Effective writing and verbal communication skills.
Experience with Microsoft Office (Excel and Word), Google Suite (Docs, Sheets, Gmail) required.
Strong analytical skills, financial acumen, and attention to detail
Detail-oriented and organized.
Ability to follow complex oral and written instructions
Ability to assume responsibility without direct supervision.
Ability to maintain a high level of confidentiality in regard to all interactions with all staff, bank representatives, vendors, and parents.
Qualifications Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent.
Prior successful clerical experience preferred.

RESPONSIBLE TO:

Supervised by, and reports directly to, the Chief School Business Official (CSBO) with indirect reporting to the Superintendent.
Qualifications Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent.
Prior successful clerical experience preferred.
Salary/Benefits $52,000/year with Benefits and $2,000 traveling stipend
District Name Hoover-Schrum Memorial SD #157 Building Name Hoover Schrum Memorial SD157 District Office Address 1255 Superior Avenue
Calumet City, IL 60409 Phone View phone number on click.appcast.io Fax View phone number on click.appcast.io IASA Region Cook South County Cook (South) County Employment Type Full-time permanent Job Category Clerical Grade Level Elementary

#J-18808-Ljbffr The Illinois Association of School Administrators