Head of Finance and Operations (Remote)

Director of Finance & Operations

About the Schools Fund

The mission of the Berkeley Public Schools Fund (the Schools Fund) is to champion equitable public education for students, families and our community.

The Schools Fund is a small non-profit (currently 8 employees) that supports the Berkeley Unified School District, a medium-sized district with a diverse population of 10,000 students and 20 schools, through equity-focused programming. Our work centers students’ essential needs, safety and belonging, and love of learning through 4 core programs: educator grants, district-wide volunteer programs, STEM programming, and fiscal sponsorships.

The Schools Fund staff and board are deeply committed to reducing disparities in educational experiences and outcomes in Berkeley public schools.

The 0.8 FTE (32 hrs/wk) Director of Finance & Operations is a key member of the leadership of the Berkeley Public Schools Fund. Finance

Partner with the Executive Director and Board Finance Committee to steward the financial health of the organization

Manage day-to-day finances of the organization with the support of the Development & Finance Associate (DFA)

Prepare, share, and present monthly/quarterly financial statements and updated projections at monthly Finance Committee (FC) meetings and Board meetings, as well as to staff

Collaborate with Program Team & BUSD partners (HR, Business Services & Labor Unions) to manage Grant funds, Restricted funds & STEM funds

Supervise Finance & Development Associate (FDA) and align role responsibilities to ensure internal financial controls

Partner with external financial planning consulting firm to steward organizational investments

Manage all BUSD-related and external 3rd party contracts & MOUs for the organization

Manage 2 payroll systems: 1) for Schools Fund staff & 2) for BUSD employees paid by the Schools Fund

File all required federal and state tax forms (including 990, 199, RRF-1, W-2s, 1099s)

Lead the organization through a financial audit (if revenue exceeds $2M)

Operations – Human Resources

Manage benefits (including health insurance plans, open enrollment, and 401K)

Operations – Other

Maintain liability and workers comp insurance policies

Purchase and maintain office equipment (hardware, software/licensing) as needed with support from the DFA

Train staff and provide support as needed on hardware & software

Occasionally work outside of normal business hours as needed (calendar and fiscal year-end, board meetings, special events)

Help coordinate, plan, & execute events as needed, including but not limited to: Principals Reception, Impact Showcase, Spring Luncheon

Provide thought partnership and facilitation support to ED in the planning of monthly team meetings and biannual team retreats

Deeply aligned with the Schools Fund’s mission of equitable public schools

Minimum 3 years of experience (or 5+ years of progressively responsible experience) as Director of Finance and Operations or equivalent position at a non-profit with a budget around $2M

Expertise in using QuickBooks Online, accrual method

Thorough knowledge of GAAP, payroll procedures, HR procedures, 990 filing, all nonprofit tax requirements

Proven organizational and project management skills, with the ability to manage multiple priorities at the same time

Demonstrated ability to lead planning and budgeting processes in a collaborative, multi-stakeholder environment

Exceptional communication and interpersonal skills, with the ability to translate complex financial concepts for diverse audiences

High level of discretion and ability to handle confidential information

Experience with a financial audit

Comfortable and effective at self-managing

General - Google Suite, Microsoft Excel, Box

Finance - QuickBooks Online, Stripe, PayPal, Track1099

Website - WordPress, Gravity Forms

Database/Fundraising - Salesforce CRM, Make, Qgiv, Give Lively, other donation portals

Payroll/Benefits - OnPay, VestWell, Kaiser, EDD

Other - Last Pass, City Data Services

A desire to keep learning, and a commitment to bring new learning to the finance & operations work of the Schools Fund

Hybrid role, with at least 1 in-person day per week

Constantly performing desk-based computer tasks

Occasional travel to school buildings and event sites within Berkeley

Occasional evening hours

Occasional need to carry equipment weighing up to 25 lbs

100% employer-paid medical insurance + dental & vision coverage

18 total paid federal + BUSD holidays

401k retirement fund option (no employer match)

Flexible work schedule and location (option to work primarily from the office, primarily from remote or split, with at least 1 day/week in person)

The Schools Fund office is not far from North Berkeley BART, has easy access to free parking and public transportation, is close to bike paths/bike-friendly, and is in walking distance to great restaurants and Strawberry Creek Park

The opportunity to make a direct, positive impact on the students, families, and staff in Berkeley’s public schools

Please submit a resume and paragraph response to the application question (“What about the work and mission of the Berkeley Public Schools Fund resonates with you at this time?”) net

Applications will be reviewed immediately and candidates with the best fit will be contacted for interviews. Unfortunately, the volume of applications will prevent us from responding to all applications received.

Application open May 27 - June 16, 2026

EQUAL EMPLOYMENT OPPORTUNITY AT THE SCHOOLS FUND

The Berkeley Public Schools Fund is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We are dedicated to improving our organization and know that part of it means to better reflect the people we serve.

We are committed to diversity and building an inclusive environment for people of all backgrounds and ages and we especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ people and people with disabilities.

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