Financial Advocate and Education

To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Interprets and applies WVUHS financial policies to make appropriate financial decisions and payment arrangements to ensure the financial viability of WVUHS. Provides financial education regarding benefits to patient to assist in understanding their personal financial liability. Demonstrates the ability to assertively pursue necessary information and to function independently to secure financial resolution on accounts. Projects a mature problem-solving attitude while dealing with interpersonal conflict, dissatisfied patients and time demands. Maintains knowledge of revenue cycle operations, third party reimbursement, local/state/federal regulations and medical terminology. Knowledge will include at minimum, all aspect of payer relations, claims adjudication, contractual claims processing and general reimbursement procedures. Uses excellent customer service, written and oral communication skills. High school graduate or equivalent

Interviews patients who are referred for financial counseling in person or via the telephone to determine financial counseling needs and to help formulate a plan for financial resolution.

Communicates with the patient the anticipated self-pay portion for upcoming services and explores financial resolution options with the patient.

Based on information provided by the patient, an initial determination will be made if the patient has adequate benefits or qualifies for Medicaid, special programs or payment arrangements based on federal, state and hospital policy. Refers patients to local, state and/or federal agencies for assistance as needed.

Educates patient on their benefits, patient liability and/or the process for applying for Medicaid, completion of the financial assistance application, and payment alternatives.

Informs patients of hospital and clinic billing practices/policies and their rights and responsibilities regarding payments.

Insured patients who are responsible for a balance after insurance will receive a preliminary financial overview and will be assisted in completion of the financial assistance application if necessary for financial resolution

Reviews completed financial assistance applications and decides eligibility based on hospital policy.

Works with specialty departments to establish appropriate financial arrangements for elective services.

Identifies and accurately resolves potential patient account issues for WVUHS billing departments

Monitors daily reports to identify large dollar account balances and private pay patient accounts that need resolution.

Displays an understanding of third-party payor regulations related to managed care, denials and reimbursement issues.

Obtains demographic/billing/insurance information from patient/family/legal guardian and enters in the registration/billing systems for service and claim processing. Obtains and scan patient's insurance/medical cards and driver's license into the registration system.

Collects deposits/co-payments/deductibles/patient liability payments when applicable, provides the patient a receipt and documents payment in the registration/billing systems.

Follows up on accounts as indicated by system flags.

Balances daily receipts and cash drawer for patient payments, prepares and delivers deposit bag to cashier's office

Initiates auto accident liability coverage. Identifies all patients involved in an auto accident and obtains all pertinent information regarding medical or non-fault liability and documents in registration/billing systems.

Initiates ERSD (end stage renal disease), Veterans Administration eligibility, Black Lung SSI, Workers Compensation, and Medicare Secondary Payer screenings. Updates registration/billing systems as appropriate.

Clear accurate documentation of all patient communications and account activities.

Uses system software, including online credit card systems.

Assists in resolving patient billing questions.

Attends departmental meetings and/or documents review of meeting minutes.

Follows up with the patient, insurance company, or provider if there are insurance coverage issues to obtain financial resolution.

Assists Patient Financial Services, Patient Access, and Care Management with denial management issues.

Prepares WVU Medicine standard consent form, notice of privacy practice and/or other necessary paperwork related to registration and presents to patient/family/legal guardian for signatures. Obtains electronic signature for consent to treat and patient financial obligations.

Maintains confidentiality according to policy and HIPAA when interacting with patients, physicians, families, co-workers and the public regarding demographic/clinical/financial information

Answers phone calls in a professional and courteous manner. Uses phone system in correct manner.

Ensures compliance by staff to hospital, governmental, and insurance regulations.

Utilizes payer portals and payer websites to verify eligibility.

Develops and maintains working knowledge of all federal, state and local regulations pertaining to hospital billing.

Monitors accounts to facilitate timely follow-up for financial resolution.

Provides excellent customer service to patients, visitors and employees.

Participates in performance improvement initiatives as requested.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping and feeling are necessary body movements utilized in performing duties throughout the work shift

Visual acuity must be within normal range

Must have manual dexterity to operate keyboards, fax machines, telephones and other business equipment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office type environment

Ability to accurately utilize applicable computer software and equipment for access processing

Demonstrates ability to follow established computer down time procedures.

Must be able to read and write legible in English

Working knowledge of computers

Basic knowledge of medical terminology

Basic knowledge of time-of-service collection procedures preferred

Basic knowledge of ICD-9 and CPT coding preferred

Excellent customer service and telephone etiquette

40 Shift:

SYSTEM West Virginia University Health System Cost Center:

1 Medical Center Drive

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.