Part-Time Human Resources Rep I

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Please copy and paste the link below into your browser. HR Personnel Clerk
District Office
Schedule: 6:30am-9:30am hours per day, Monday-Friday
Under the direction of the assigned supervisor, perform a variety of general duties in support of human resources operations and activities; serve as a technical resource and provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, policies and procedures.
Perform a variety of general clerical duties in support of human resources operations and activities including typing, filing, duplicating and distributing materials; process a variety of forms and applications.
Receive and direct telephone calls and visitors to appropriate personnel; provide information and assistance to personnel, staff and the public regarding a variety of personnel matters, such as promotional opportunities, position vacancies and personnel regulations, policies and procedures.
Operate and monitor the functions of the substitute employee computer system; receive telephone messages and requests for certificated and classified substitutes; Process and assist applicants with completing required forms and applications; log incoming applications; verify employment by phone and letter, verify credentials, employment history references and other information; Type letters, forms, memoranda, bulletins or other materials from detailed or rough copy; proofread completed typing assignments.
Operate a variety of office equipment including a copier, calculator, fax machine, computer and assigned software; arrange for equipment repairs as assigned.
Prepare and distribute application packets for certificated and classified positions; Input, update and access a variety of personnel records and information in assigned computer system.
Communicate with District employees, job applicants, and the public regarding personnel rules, regulations, laws, policies, and procedures and District employment and job opportunities; recruit, schedule and process qualified individuals as substitutes and add the required information to the automated substitute database management system.
Serve as a technical resource concerning site personnel, teachers and substitutes; initiate and answer telephone calls; Perform related clerical duties including answering phones, serve as office receptionist, typing, filing, duplicating, and processing department mail as assigned; Process newly-hired classified or certificated employees and substitutes and orient them with personnel policies and District procedures as required; prepare related documents for processing new hires, promotions, and substitutes, and enter required information into computerized personnel/payroll system, and establish and maintain personnel files.
Update personnel and payroll information in accordance with established schedules and timelines; compile, review, code, summarize, and record data, related to employee activities.
Apply, interpret, and explain District policies, attendance system rules and other pertinent laws, regulations, and procedures.
order, receive and maintain inventory of supplies and equipment in accordance with established guidelines; General personnel office functions, practices and procedures.
Basic recruitment and staffing procedures.
Modern office practices, procedures and equipment.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Operation of a computer and assigned software.
Receive telephone messages and requests for certificated and classified substitutes.
Work independently in utilizing a computerized system to establish and maintain data on employees and substitutes, producing required reports.
Perform a variety of general clerical duties in support of human resources operations and activities.
Answer telephones and greet visitors courteously.
Provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, policies and procedures.
Distribute and screen employment applications and other personnel-related documents.
Type or input data at 25 words per minute from clear copy.
Operate a variety of standard office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Any combination equivalent to: graduation from high school supplemented by business or personnel courses and one year of increasingly responsible clerical experience in a public personnel office or related setting.
District pre-employment assessment/performance examinations (Basic skills and Microsoft Office computer applications).
Current typing certificate of 25 words per minute or more.
Fingerprint clearance from the Department of Justice and FBI.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to view a computer monitor and read a variety of materials.
Bending at the waist, kneeling or crouching to file and retrieve materials.
This job is performed in Office environment with constant interruptions.
Board Approved: January 14, 2020
Job Type: Part-time
Pay: $21.24 - $25.65 per hour
Monday to Friday