Administrative Office Management Position

Clerical Office Administrative Assistant

Stewart Moving & Storage is seeking a Clerical Office Administrative Assistant for our Richmond, VA warehouse location. This position provides administrative and clerical support to the warehouse and office operations, with a strong focus on accuracy, organization, and timely processing of freight documentation.

The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and paperwork, and able to manage multiple tasks while maintaining accuracy. General knowledge of freight shipping and receiving is a plus.

Responsibilities

Process and enter freight bills accurately and in a timely manner

Review freight documentation for completeness and accuracy

Perform general clerical and data-entry duties

Answer and direct incoming phone calls

Respond to emails and provide timely communication to customers, vendors, and internal staff

Enter and maintain information in company systems and spreadsheets

Utilize Microsoft Excel for data entry, tracking, and reporting

File and organize documents and freight records

Assist with shipping and receiving-related administrative tasks

Provide general administrative support to warehouse management and staff

Maintain accurate records and follow established office procedures

Communicate professionally with customers, drivers, vendors, and coworkers

Perform other clerical and administrative duties as assigned

Requirements

Previous clerical, administrative, office, or data-entry experience preferred

Strong attention to detail and accuracy

Strong clerical and organizational skills

Proficiency in Microsoft Office, particularly Microsoft Excel

Ability to accurately enter and process information

Excellent written and verbal communication skills

Ability to answer phones and communicate professionally with customers and vendors

Strong time-management skills and ability to prioritize multiple tasks

Ability to work independently while also functioning effectively as part of a team

General knowledge of freight shipping, receiving, or warehouse operations is a plus

Moving, transportation, logistics, or freight industry experience is a plus

Ideal Candidate

The successful candidate will be dependable, organized, detail-oriented, and comfortable working in a fast-paced warehouse office environment. Accuracy is essential, particularly when processing freight bills and maintaining shipping and receiving records.