Buyer - Purchasing - Full Time

Contracts & Procurement Coordinator Internal Job Title: Contract Specialist
Maintaining efficiency and economy in operations management requires flexibility in job assignments. The Contract Specialist, under the direction of the Manager of Procurement, assists with various clerical and administrative tasks for the Procurement Department. The role maintains the contracts database, works with third party insurance consultants to ascertain the accuracy and completeness of insurance coverage for MTS contracts, and supports the small business program and the administration of contracts. Application Review: Priority will be given to applications received by August 14, 2026. Represents MTS at various outreach workshops and procurement fairs, targeting small businesses (SBs) and Disadvantaged Business Enterprises (DBEs), which includes but is not limited to, discussing MTS’s DBE Program and MTS’s upcoming procurement opportunities with vendors or presenting.
Maintains a calendar for upcoming SB and DBE events to attend and a database of which events MTS participated in and whether it was successful in terms of increasing awareness of MTS’s DBE Program to vendors.
Provides vendors the process to do business with MTS and shares information regarding certifications, technical assistance, and other available resources available to SB and DBE.
monitors prime contractors pay subcontractors promptly).
Contracts and Procurement
Receives contracts and amendments from Procurement Specialists, reviews with respect to template compliance and format, and routes for MTS signatures.
Receives solicitations from Procurement Specialists and routes for review to Manager of Procurement and legal counsel.
Places advertisements for procurement solicitations.
Assists Procurement Specialists in performing cost summaries from solicitations.
Receives non-compliant certificates of insurance and works with Procurement Specialists and the Manager of Risk and Claims for compliance with contract requirements.
Maintains the contracts database, creates reports as needed, tracks contract termination dates, and notifies team members of upcoming deadlines to ensure the timely submittal of requisitions for successor contracts or to exercise options.
Performs contract file audits to ensure file completeness.
Performs a variety of clerical, administrative, and operational support duties for the Procurement Department and assists with departmental initiatives, projects, and administrative functions as assigned.
Prepares and compiles reports and assists in implementing Standard Operating Procedures (SOPs) and procurement directives as requested by department head.
Issues Purchase Orders for punchout catalog, office supplies inventory and non-inventory items.
Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; skill in verifying the accuracy and completeness of documents and reports; knowledge of Microsoft Office Suite and the ability to learn and use other software that MTS might have or acquire; ability to organize, catalog and track large volumes of documents; exceptional interpersonal skills and understanding of customer relationship management; Must be able operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.
Possess a high school diploma or associate degree, as well as at least two years of full-time administrative experience. A bachelor’s degree in business or economics, combined with procurement experience, is a plus, but not required. Must possess and maintain a valid California Driver License or be able to utilize alternative transportation when needed to perform job-related essential functions.
Must satisfactorily pass all applicable post-offer examinations, including but not limited to a pre-employment physical conducted by an independent medical provider, a comprehensive criminal background and credit check, and, when applicable, a pre-employment drug test as required by MTS Board Policy 35. The Contracts Specialist may be required to travel in order to attend procurement training sessions sponsored by the National Transit Institute (NTI), and will be required to obtain a certificate of completion for all four classes, which covers the Federal Transit Administration (FTA) procurement rules and regulations.
Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. MTS offers competitive benefits including, but not limited to, medical, dental, and vision coverage for you and your family, paid time off, retirement plans, and wellness programs.
Employer-paid holidays (up to 13 per year, including 3 floating holidays)
On-site gym and gym membership reimbursement
Walk, run, and bike event reimbursement
Company-paid training and professional development opportunities
EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
MTS is an Equal Employment Opportunity Employer with an ongoing commitment to treat all people, including customers,co-workersand the public at large, with dignity and respect. As a public transportation agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities in which we work and live.
MTS recruits, hires, trains and promotes individuals without regard to race, such as hair texture and hairstyles), color, religion, ancestry, national origin, age (40 years or older), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender, gender identity, gender expression, marital status, medical condition (cured or rehabilitated cancer), physical disability, mental disability, reproductive health decision-making, genetic information (including family medical history), military or veteran status, or any other protected class.
MTS encourages veterans, militaryspousesand people fromdifferent backgroundsto apply for open positions for which they are interested. Employer Privacy Policy
Artificial Intelligence
Google Privacy Policy
Google Terms of Service

#