EA (Customer Service)

Job Description Description: The Executive Assistant provides high-level administrative and operational support to company leaders, enabling them to focus on strategic priorities and client service. This role plays a key part in maintaining trusted client relationships by ensuring seamless communication, organization, and follow-through across the firm.

Prepare materials and provide support for meetings, calls, and client engagements.
Serve as a liaison between internal teams, clients, and consultants to maintain alignment and clear communication.
Draft proposals, manage shareholder pipelines, and support business development initiatives.
Manage calendars, coordinate travel, process expense reports, and schedule appointments for executives.
Handle office systems and technology needs, assisting with troubleshooting as required.
Draft, proofread, and edit correspondence, memos, and presentations.
Support document assembly, delivery of client work products, extensions, and returns.
Oversee client account maintenance and ensure timely processing of billing.
Perform additional duties and special projects as assigned.
Bachelor’s degree or equivalent professional experience.
Experience : 3+ years of experience in a client-facing administrative or support role, preferably in a professional services environment.
Strong proficiency in Microsoft Office Suite and familiarity with a variety of business software applications.
At Geffen Mesher, we value transparency and equity in compensation. The compensation offered for this position will be based on a variety of factors including, but not limited to: years of relevant experience, unique or specialized skill sets, education, licensure, and internal equity. Medical, dental, and vision insurance. We cover 100% of the individual medical premium!

• Generous PTO, plus 12 Paid Holidays, 8 hours of Volunteer Time and Paid Parental Leave
• Hybrid work options and flexible working hours in the summer
• Parking and Transit Reimbursement
• Flexible Spending Accounts
• On-site gym and locker room
• Geffen Mesher and Company, PC (GMCO) proudly stands as one of Portland's foremost locally owned accounting firms, with a distinguished history of over 90 years dedicated to serving clients throughout the Northwest. We provide a full suite of professional services, including Accounting, Assurance, Business Consulting, Business Valuation, Data and Analytics, Litigation Support, Family Office, Transaction Services, and full-service Tax planning, spanning several industries.

At GMCO, we believe in fostering strong, lasting partnerships with our clients, and we do the same for our team members. Our shareholders are humble, down-to-earth humans who hire and support motivated and resourceful people and provide opportunities to lead successful personal and professional lives. We provide ample growth opportunities whether you are starting as an intern, or you are a seasoned manager.

Geffen Mesher is committed equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for people with disabilities.

To protect the interests of all parties, Geffen Mesher will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to the Firm, including unsolicited resumes sent to the Firm mailing address, fax machine or email address, directly to the Firm’s employees, or to the Firm’s resume database will be considered property of Geffen Mesher.