Graduate Administrative/Professional

Montrose County Office Administrative Support
Pay Range: $20.98 - $24.68 hourly (DOE)
Performs office administrative support for a division, office or department and its staff. Performs administrative support and secretarial functions, which may include document preparation, meeting planning, data entry and other related duties. Performs customer service duties including reception activities, answering process and program-related questions, and entering and maintaining related data.
Supervision Received: Works under the supervision of the division, office, or program director, elected official manager, or supervisor and performs a variety of routine work within established policies, procedures and receives detailed instructions on new projects and assignments.
Supervision Exercised: This position has no supervisory responsibilities.
Performs customer service and reception duties for the division, elected office or department; provides general information as well as responds to specific customer questions; Schedules, maintains, and adjusts appointments, activity calendars, and work schedules for work groups, training and individuals.
Schedules meetings and makes travel arrangements as needed, including communicating with agents, planners, and facilities to coordinate arrangements and ensure all plans are accurate.
Orders and maintains inventory of office and other departmental supplies and equipment; tracks expenditures, ensures operations of office equipment through County or contracted maintenance services.
Assists in the tracking, balancing and processing of accounts receivable and payable, purchasing, bidding and/or contract coordination for the department/division. May handle petty cash fund.
Prepares and distributes meeting agendas, packets, and related materials; Establishes and maintains office filing systems, files, and records; Prepares and proofreads standardized documents and forms; A High School graduate or equivalent, supplemented by additional secretarial or office administration coursework. A minimum of two (2) or more years experience in an office setting.
Modern office practices and procedures.
Language Skills: Must have the ability to communicate effectively both verbally and in writing and the skill to organize materials and present information clearly and concisely in verbal and written form. Must have proficient knowledge of the English language, proper grammar, punctuation and spelling in other oral and written communication and have the ability to write routine reports and correspondences. Must be able to read, comprehend and apply laws, rules, regulations, policies and standard operating procedures required for this position, as well as, basic how-to documents and manuals.
Interpersonal Skills: Must possess the ability to establish and maintain cooperative working relationships with fellow employees, representatives of other agencies and organizations and members of the community. Have strong customer service orientation and work collaboratively within a team environment. Interact professionally and diplomatically with County employees, other agencies and organizations and members of the community and manage difficult or emotional customer situations. Must maintain appropriate professional boundaries in relationships with customer/clients and the general public.
Must be able to accomplish assigned tasks to meet established performance standards and objectives and thinks through the consequences of a decision prior to making it.
Office Technology/ Computer Skills: Must be able to effectively use modern office technology and equipment, including computers, calculators, telephone, copiers with scanning and faxing capabilities. Must have fundamental experience with word processing, database manipulation, spread sheets, email, and the knowledge to save and retrieve documents from a variety of destinations and sources. Must be able to learn the software and programs related to the position and the County.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Must be able to respond to the customers' needs and perform tasks requiring extensive hand and eye coordination. Dexterity of hands and fingers to operate a computer keyboard, mouse and other devices and objects. Physical ability and mobility to drive a motor vehicle to and from field and meetings as required. Ability to work extended shifts and attend training and meetings outside of regularly scheduled hours and the ability to work in stressful situations.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Employee will have periodic exposure to hazards in the field such as driving and inclement weather and potential hostile clientele.
Successful completion of HIPAA training and NIMS 700, IS 100 courses within one (1) year of hire.
Associates or better in Business Administration or related field.