Real Estate Front Desk Receptionist

Our long-standing client in the real estate industry is seeking a polished and professional Receptionist to join their team in Walnut, CA. This individual will serve as the face of the office and play a key role in ensuring smooth day-to-day operations. This is a great opportunity for someone who enjoys a fast-paced environment, values organization, and takes pride in delivering exceptional customer service. Position Overview The Receptionist will be the first point of contact for clients, vendors, and internal team members. Key Responsibilities Greet and assist clients, visitors, and vendors in a professional and friendly manner Answer and direct incoming calls with efficiency and accuracy Manage incoming and outgoing mail and deliveries Maintain front desk and common areas to ensure a polished office environment Coordinate conference room scheduling and meeting logistics Assist with administrative support including data entry, filing, and document preparation Support the real estate team with light reporting, client correspondence, and transaction coordination as needed Order office supplies and maintain inventory Provide general office support to ensure smooth daily operations Qualifications 1 year of receptionist, front desk, or administrative experience Experience in real estate, property management, escrow, or related industry is a plus Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Highly organized with strong attention to detail Professional demeanor and customer-service mindset Ability to multitask and prioritize effectively Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; office location and other geographic considerations; With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.