Virtual EA

Executive Assistant Fort Lauderdale, Florida, United States

As the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation in the organization. You will be responsible for managing executive schedule, coordinating communications and meetings, travel arrangements and handling confidential information.

Manage complex travel logistics including planning, booking and creating itineraries in advance of domestic and international trips.

Prepare, verify, and process travel vouchers upon travel return

Purchase office supplies and other items as requested and prepare and process and track respective expense reports through payment completion

Manage, plan and execute on-site meetings, and offsite meetings to include hotel, travel, and dinner reservations when necessary.

Coordinate office activities and operations to secure efficiency and compliance to organization policies

Obtain and collate information and data from electronic or paper files

Coordinate with Finance, HR, Security, and/or facilities to resolve issues

Regular and reliable attendance on a full time basis [or in accordance with posted schedule].

Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.

Must have expert-level use of the Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat applications, and Explorer, Firefox, and Chrome web browsers

Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.

Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.

Full comprehension of office management systems and procedures.

Familiarity with Maritime vessels and operations preferred

Bachelor of Arts (BA) preferred

Minimum of 5+ years' experience reporting directly to senior management, to include calendar coordination and management, travel coordination, and task and assignment prioritization based on corporate guidance

Experience scheduling travel arrangements for management

Security Clearance

Ability to obtain/maintain a Secret DoD clearance, U.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: Frequently required to sit, and to reach to use computers and other office equipment. S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. aircraft modification and certification; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.Government, partner nations, and commercial businesses. AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.