Head of Project Management

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.
We are looking to add great freelance Entertainment Project Managers onto our roster. By applying here you will be considered for upcoming short & long term contracts with TAIT. This application is not for a full-time role.
Project Managers (PMs) play the lead role in planning, developing, executing, monitoring, and delivering projects. They are accountable for the entire project scope, budget, team, and resources, all leading to the successful execution of the project. The successful completion of a project is built on the core goals of “Happy Client, Happy Team, At a Profit.”
PMs are generally expected to spend approximately 85% of their time performing as a Project Manager for active projects or bidding, 10% of their time contributing to organizational and departmental improvements, and 5% towards continuing education. Within that, to support and participate in Project delivery, PMs may travel approximately 30% of their time.
Project Management
Successful delivery of Project Scope, Schedule, and Budget
Ensure that the Client’s vision is considered throughout the Project lifecycle
Sustain Client and Customer satisfaction, exceeding expectations on a regular basis
Internal and external communication of Project status and progress
Management of final deliverables, ensuring TAIT quality throughout delivery
Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success
Risk monitoring and delay management
Active Management of Project financials
Participate in translating Client needs into “TAIT language”
Generate or collaborate on Project Proposals and Quotes
Drive development of creative and technical solutions
Commercial, Contractual & Legal
Understand the Project\'s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client.
Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect.
Project Finances & Budgets
Lead the development of “As Sold” budget at the outset of a Project
Maintain ongoing Forecasts to track for deviations throughout Project lifecycle
Monitor and control Project costs and Change Orders (Extras)
Raise early flags for potential risks as well as opportunities
Provide periodic project status reports
Act as the point of contact and accountable individual for the Project to senior leadership and executive teams.
Develop and maintain good relationships with Project Performance and Operations groups • Proactive, open, and transparent communication • Attend (and/or organize) regular check-in meetings • Monitor team in identifying who should be “around the table” for strategic conversations
Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects
Stay up to date on time clocking, expense report submittals, and other administrative tasks
Identify opportunities for minor and major improvements in the Project Process
Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes
Knowledgeable of TAIT’s history and capabilities, to represent the Enterprise brand and collaborate with Clients.
Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership

Foundation / Position Requirements
Desired Degree: Project Management, Engineering, Construction Management, Technical Theatre or Live Event related field
3+ years’ experience in Entertainment Industry or Project Management
TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.
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