Administrative Support Temp Position

Actual Job Title: Digital Process Automation Specialist

Contract Only

Top (3) Skills: (1) Experience developing solutions using Microsoft Power Automate, (2) Experience building forms or applications using Microsoft Power Apps (3) Ability to understand a business process and translate requirements into an automated workflow

2 round Interview required (phone and in-person)

Office of Foreign Assets Control Check (OFAC)

Digital Process Automation Specialist Temporary

Employment Type: Temporary / Project-Based

Department: Finance / Operations Support

The Digital Process Automation Specialist will support Hamptons initiative to eliminate paper-based and manual administrative processes through digital workflow automation.

This is a hands-on, project-focused role responsible for designing, building, testing, and implementing digital solutions primarily using Microsoft Power Apps, Power Automate, SharePoint, and other Microsoft 365 tools.

The successful candidate will partner with Finance, Operations, Engineering, Supply Chain, Quality, and other functional teams to understand existing processes and convert manual forms, approvals, emails, and paper-based workflows into efficient, standardized digital solutions.

The goal of this role is not simply to convert paper forms into electronic forms, but to simplify processes, automate workflows, improve visibility and data quality, strengthen controls, and reduce administrative effort across the site.

Design and build digital workflows using Microsoft Power Apps and Power Automate

Convert paper forms, manual approvals, email-based processes, and spreadsheets into standardized digital workflows

Develop electronic forms and applications using Power Apps

Utilize SharePoint Lists and other Microsoft 365 tools to securely capture and maintain workflow data

Create automated audit trails, timestamps, approval records, and supporting documentation where required

Document current-state processes and translate business requirements into practical digital solutions

Partner with project leads and functional stakeholders to design simplified future-state workflows

Testing & Implementation

Develop and execute user acceptance testing prior to implementation

Support deployment and transition of new solutions into day-to-day operations

Assist with training employees on new digital processes

Ensure solutions are sustainable and can be supported after project completion

Establish baseline metrics and help quantify benefits from implemented solutions, including administrative hours saved and cycle-time improvements

Maintain a pipeline of digitization opportunities and track project status through implementation

Identify opportunities to reuse successful solutions and automation concepts across other site processes

Initial Project Pipeline

Ferguson Material Requests / Spot Buys

Risk Release Forms

Additional paper-based and manual workflows identified across the Hampton site

The position will be expected to expand beyond the initial project list as additional opportunities are identified and prioritized.

Experience developing solutions using Microsoft Power Automate

Experience building forms or applications using Microsoft Power Apps

Working knowledge of SharePoint Lists and Microsoft 365

Strong organizational and project management skills

Ability to manage multiple automation projects simultaneously

Experience with Power BI and dashboard development

Experience with Microsoft Forms

Experience with process mapping or continuous improvement

Experience documenting processes and developing standardized work instructions

Success in this role will be measured by the ability to take manual, paper-based processes from concept through implementation and deliver solutions that are actively used by the organization.

Successful projects should demonstrate measurable improvements in areas such as:

Reduction in administrative hours

Elimination of paper and manual routing

Improved data accuracy and standardization

Improved user experience

Sustainable solutions that can be maintained after implementation

The overall objective is to create a repeatable approach for digitizing manual processes and accelerate Hamptons transition toward more efficient, data-driven ways of working.