Legal - Paralegal - Remote

Legal Assistant III

ROLE

We need an experienced Legal Assistant III at GSA OGC. The Office of General Counsel provides sound and timely legal advice and representation across GSA offices nationwide, and this contract supports OGC's Regional Divisions with legal assistant and administrative services. In this role, you will provide front office support, scheduling, correspondence, filing, document preparation, legal administrative support, legal review tracking, data entry, records support, and optional FOIA support, delivered through a hybrid framework of onsite support at OGC's Washington, DC location with authorized telework. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package.

RESPONSIBILITIES

Front Office and Scheduling Support

Greets visitors and controls access in accordance with Government security procedures

Answers phones, directs inquiries, and maintains a message log using the Government-provided routing matrix

Maintains attorneys' calendars, schedules meetings and conference calls, and tracks daily suspense items and deadlines

Arranges travel and lodging, secures pre-travel approvals, and processes travel vouchers in ConcurGov

Serves as timekeeper and enters time and leave data in HR Links

Correspondence and Mail Support

Receives, time-stamps, reviews, and distributes incoming mail and faxes

Identifies and routes priority or misdirected mail

Prepares and dispatches outgoing mail and coordinates courier service as needed

Document Preparation

Prepares routine correspondence and non-technical legal documents with limited supervision

Produces and formats complex reports, legal documents, and correspondence from drafts or electronic files using Microsoft Office, Google Workspace, and Adobe

Reviews briefs, memoranda, exhibits, and pleadings for proper format, including tables of authorities

Flags formatting inconsistencies or missing references for the document author's review

File and Records Management

Establishes, maintains, and cross-references physical and electronic case files

Adds, revises, and re-files materials, and tracks case disposition

Identifies files for purging and safeguards files and sensitive material from loss or unauthorized disclosure

Legal Filing and Court Submission

Assembles and formats documents for filing, mailing, submission, or service in accordance with court, board, commission, or agency rules

Supports filing with the U.S. District Court, U.S. Court of Federal Claims, boards of contract appeals, and GAO

Files OGC, Department of Justice, and U.S. Attorney pleadings and maintains documentation of filing and service

Legal Review Tracking

Circulates sensitive correspondence, legislative items, and executive orders for legal review and concurrence

Tracks items through the review process and communicates with OGC divisions to confirm concurrence

Legal Research and Reference Support

Searches, assembles, and summarizes information using LexisNexis, Westlaw, and GSA and OGC databases

Catalogs, shelves, and inventories legal publications, and notifies OGC when subscriptions or materials need updating

Prepares recurring statistical and workload reports as directed

Data Entry and Administrative Support

Enters and updates budget, timesheet, leave, travel, training, and litigation case tracking information

Performs data entry and general clerical support within the scope of the PWS

Performs FOIA program support and other administrative duties as assigned

BACKGROUND/REQUIRED EXPERIENCE

3 years of federal litigation experience supporting legal administrative support, document management, case file organization, document production, litigation support, court or administrative filing support, and handling sensitive, confidential, privileged, or non-public legal information

Must be knowledgeable in Microsoft Office Suite, Microsoft Edge/Internet Explorer, Google Suite, Foxit Phantom/Adobe Acrobat DC, PowerPoint, and Cisco Jabber

Must communicate effectively, orally and in writing; be detail-oriented and accurate; and can handle multiple tasks and prioritize items.

A.A. in Paralegal Studies, Paralegal Certification, or equivalent – Preferred

LOCATION

1800 F Street NW, Washington, DC 20405

CLEARANCE

Eligible to obtain a Tier 1, low level public trust

Must be a US Citizen

CLIENT

General Services Administration (GSA), Office of General Counsil (OGC)

HOURS

40 hours per week

8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility – W2

RELOCATION

Not eligible for relocation benefits

COMPENSATION

Base Hourly Wage: $38.77 per hour

Health & Welfare (Benefits rate): $5.09 per hour

Total Hourly Compensation: $43.86 per hour

Benefits: Health & Welfare benefits contribution as required under the Service Contract Act (SCA); Benefits package includes options for health, dental and vision insurance coverage

West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations:

This position is W-2 only; no Corp-to-Corp or 1099 candidates. Relocation will not be offered. This position requires access to Department of Justice facilities and systems. As a condition of employment, selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.

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