Virtual EA

Executive AssistantHennepin County is seeking an Executive Assistant to provide specialized administrative support to executive leaders in County Administration. This position will help to ensure smooth daily operations and coordination across a wide range of executive-level activities. Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. This position is hybrid and will be performed both at the Hennepin County Government Center building in downtown Minneapolis at 300 South 6th Street, Minneapolis, MN 55487, and remote as job duties require. Work hours are typically Monday through Friday from 8 a.m. On-site expectations will be at least 2 days a week or more if needed. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. This position is a full-time, benefit-earning position. This position is internally classified as an Executive Assistant I. Maintain executive's calendar by scheduling appointments and arranging meetings and conferences, ensuring accuracy and adjusting priorities as needed based on shifting priorities and demands.Coordinate public or community relations activities and events, and executive travel arrangements.Enable and monitor meeting readiness by preparing agendas, assembling meeting materials, arranging and testing meeting technology, and distributing meeting materials and minutes.Screen, prioritize, and respond to phone calls, email, and written correspondence, and greet and assist visitors, applicants, and employees meeting with the executive.Assist with creating or coordinating the development of correspondence, procedures, meeting summaries, and reports on behalf of County Administration.Four years or more of general administrative work experience.Bachelor's degree in public administration, business administration, or other field appropriate to the position.Nice to have:Experience:Providing administrative support to an executive level position.Handling multiple tasks, concerns, or projects simultaneously and effectively.Reviewing and editing communications, correspondence, procedures, reports, and more for a wide range and level of audiences.Providing high-quality customer service with exceptional attention to detail.Establish and maintain collaborative working relationships with a variety of customers and partners including staff, managers, directors, assistants, and Hennepin County executive leadership.Apply diversity, equity, and inclusion best practices in efforts to reduce racial and other disparities.Contribute to advancing the county's disparity elimination goals through high-quality administrative leadership.The mission of the Disparity Reduction line of business is to co-create equitable and innovative solutions to eliminate disparities and advance racial equity across Hennepin County. We join with all lines of business to make long-term positive impacts in the domains of education, employment, health, housing, income, justice, and connectivity. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.