FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant

Location: Kent, WA (On-Site, 5 Days/Week) Scope: National Responsibility (with Emphasis on Washington State) Department: Northwest Inside Sale Reports To: Customer Service Position Type: Full-Time

At Arcadia Inc, we're innovators in the world of specialty manufacturing and design. Known for our exceptional precision and quality, we take pride in creating customized solutions that exceed expectations across various industries.

From our state-of-the-art architectural elements that enhance commercial spaces to our advanced engineering solutions that drive efficiency, we're at the forefront of transforming visions into reality. Our team has brought to life stunning installations in high-profile projects, from modern office buildings to innovative retail spaces that captivate and inspire.

Whether you're a skilled craftsman, a creative designer, or a project manager, you'll find exciting challenges that will allow you to grow and make a real impact.

If you're eager to be part of a dynamic team that values creativity, quality, and innovation, Arcadia Inc is the perfect place for you. The Administrative Assistant provides comprehensive administrative and operational support to the Branch Manager while ensuring the efficient day-to-day operation of the branch office. This position serves as the central point of contact for office communications, document management, facility coordination, and vendor administration. Serve as the primary point of contact for incoming phone calls, visitors, and general office inquiries.

Provide administrative support to the Branch Manager by coordinating daily workflow, correspondence, schedules, and operational priorities.

Coordinate office activities and ensure the efficient flow of information throughout the branch.

Oversee facility administration by coordinating building maintenance, repairs, office services, and workplace vendors.

Provide administrative support for accounting and credit functions, including maintaining records and assisting with routine administrative processes.

Assist with HR administrative activities such as maintaining personnel documentation, supporting onboarding, and coordinating employment-related paperwork as assigned.

Maintain office supplies, equipment, and administrative resources to support uninterrupted business operations.

Perform additional administrative and operational duties as assigned to support the overall success of the branch.

High school diploma or equivalent; At least 2 years of administrative or office support experience, ideally in a manufacturing or industrial setting.

Proficiency in Microsoft Office Suite and calendar management tools.

Experience with travel booking platforms and expense reporting systems.

Familiarity with manufacturing records management, document control, or compliance documentation.

Knowledge of safety and regulatory requirements in manufacturing office settings.

Additional language skills or experience supporting cross-functional technical teams.

Administrative coordination Ensures schedules, meetings, and deadlines are managed with precision.

Travel logistics Minimizes disruptions by organizing efficient, well-structured itineraries.

Records management Maintains compliance, accessibility, and continuity of critical documentation.

Manufacturing office familiarity Enhances the assistant's ability to anticipate needs and support technical teams effectively.

We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.