Supply Chain/ Procurement/ Buyer- Urgent Need

Job Description
Job Description JOB SUMMARY:

While upholding Hoyt’s Policies and Mission and Values Statement, the Junior Buyer is responsible for procurement of supplies, materials, and services for Hoyt to provide optimum value for the company.

I – ESSENTIAL FUNCTIONS:

Responsible for ordering and timely delivery of products and services: Uses forecast generated from Production planning to create Purchase Orders for inventoried items based on requirements. Places orders with suppliers, confirms/negotiates pricing and delivery, and enters the purchase orders into Manage 2000. Reviews delivery dates of all open purchase orders and communicates with suppliers to ensure materials are received when needed. Works closely with Accounts Payable and Receiving departments to research and resolve quantity and/or pricing discrepancies on invoices.

Production support: Supports the production floor with its immediate materials needs. Determines action/s required and acts accordingly. Actions might include expediting parts, locating parts in house, counting inventory, identifying / resolving root cause.

Negotiates pricing, freight terms and credit terms with suppliers. Works closely with Supplier’s to ensure the proper amount of inventory is being ordered. Adjusts inventory levels up and down with seasonality trends and forecast requirements to ensure the proper amount of inventory. Works closely with suppliers to understand and reduce lead times.

Review requisitions, place purchase orders for all non-inventory needs.

Works closely with Engineering during new product design and implementation. Recommends current suppliers or sources new suppliers for materials for the new product year or for mid-year changes. As new technologies are introduced and become available, forwards information to Engineering for consideration. Works with engineers and suppliers to solve problems that arise concerning parts.

Attends regular meetings and communicates frequently with Inventory, Production, Quality, Accounting, and Engineering. Participates in project teams as assigned.

Hoyt Management System: Works with the Purchasing Manager to communicate and resolve supplier quality alerts. With the assistance of suppliers, develops cause analysis and preventative actions plans.
Additional Responsibilities:
Responsible for general housekeeping of their desk; works all scheduled hours; maintains good attendance; adheres to all safety policies, procedures, and rules; adheres to the company’s Tobacco Free policy; and performs other duties as assigned by top management.

II – JOB REQUIREMENTS:

Knowledge, Skills and Abilities:
This position requires:
General knowledge of computers and software packages such as word processing and excel.
Basic knowledge of supply chain management.
Writing skills to be able to properly communicate procedures, memos, contract terms, and quality issues.
Interpersonal skills including the ability to tactfully direct the work of others as well as outside the department and suppliers.
Negotiation skills
Basic math skills.
Critical thinking skills.

Training and Education:
Type of Training
Associates Degree in Business or related field required, B.S. degree preferred.
Additional training and professional development through seminars and involvement in a professional association is encouraged.

Required Prior Work Experience:
Type of Experience Length of Experience Purchasing experience, preferably in a manufacturing environment 1-3 years
array of commodity experience.
Note: Management reserves the right to require specific training for this position. However, depending upon the type and the quality of prior work experience, some exchanges can be made between training and experience.

III – QUALITY AND COMPETENCY REQUIREMENTS:

Decision Making and Problem Solving:
The Junior Buyer is responsible for investing the company's money to realize the greatest return. This individual recommends and implements strategies to develop and maintain a reliable supplier base capable of meeting Hoyt’s requirements. Problems are solved by considering courses of actions within the framework of management’s goals and standards.

Interaction with Others:
The Junior Buyer regularly interfaces with all levels of personnel throughout the organization. This individual works with suppliers to ensure healthy relationships and to maintain an open line of communication for the discussion of business issues with the suppliers.

Supervisory and Leadership Responsibilities:
This position does not directly supervise others.
iV - Working Environment:
Physical environment – This position spends most of the time in an office environment at a desk with potential exposure to wrist and eye strain from computer use. Some time is spent in the production area with potential exposure to slips and falls and varying temperatures and noise levels.
Mental pressure - This position is a highly stressful one in that there are constant deadlines to meet. There are constant interruptions that can be distracting to work requiring accuracy and concentration.

*Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.