FULL-TIME ADMINISTRATIVE PROFESSIONAL

The Lafayette Society of Performing Arts is seeking a highly organized, detail-oriented, and collaborative Administrative Assistant to support the daily operations of a dynamic, multi-disciplinary arts organization. Representing programs in theater, ballet, dance, and other performing arts, this role is central to ensuring smooth administrative coordination across departments.

The Administrative Assistant reports directly to the Executive Director and provides key support to the Controller and Artistic Directors across all programs. This position also serves as an organizational hub, assisting with general administration and supporting Box Office & Ticketing functions as needed.

Key Job Function Responsibilities

Administrative Assistant:

Executive & Administrative Support:

Provide administrative support to the Executive Director including scheduling, correspondence, meeting coordination, and document preparation

Maintain organized records, files, and internal documentation systems

Assist with internal communication and coordination across departments

Financial & Operational Support:

Support the Controller with basic financial administrative tasks such as invoice tracking, data entry, and documentation preparation

Assist with budget-related administrative needs and reporting logistics

Assist Finance with registration processes and related documentation

Oversee Key Controls and Visitors Policy

Technology/Money/Inventory Ordering for refreshments

Oversee ordering of supplies and keeper of all corporate ordering accounts

Artistic Program Support:

Provide administrative assistance to Artistic Directors across theatre, ballet, dance, and other programs

Coordinate rehearsal schedules, production meetings, and program logistics

Assist with artist communications, contracts, and program materials

Oversee contractor compliance for performers, ensuring all required documentation, agreements, and policies are completed and up to date

Box Office & Ticketing Support:

Provide support to Box Office operations during peak times, performances, and special events

Assist with ticketing systems, customer service inquiries, and patron communications

Help ensure a positive and welcoming experience for patrons

General Office Management:

Serve as central administrative resource for staff and visiting artists

Manage the organization-wide calendar, ensuring alignment across programs, rehearsals, and events

Oversee ordering of major supplies, (over $100), for all programs, ensuring cost efficiency and proper approvals

Oversee booking of hotels and accommodations for vendors, guest artists, and visiting personnel

Manage office supplies, equipment, and vendor coordination

Support event preparation, including performances, fundraisers, and community programs

Preferred Qualifications

Associate’s or Bachelor’s degree in Arts Administration, Business, or related field

3-4+ years of administrative experience in a non-profit or arts environment

Strong organizational, multitasking, and time-management skills

Excellent written and verbal communication abilities

Proficiency in scheduling, Microsoft Office and/or Google Workspace

Experience with ticketing systems or CRM platforms is a plus

Passion for the performing arts and a collaborative work environment

Key Competencies

Detail-oriented and proactive

Strong interpersonal and customer service skills

Ability to manage multiple priorities in a fast-paced environment

Discretion and professionalism when handling sensitive information

Team-oriented with a willingness to support various departments

Work Environment

Events and programs may require meetings to other venues or workspaces

Sedentary work. Prolonged periods of sitting at a desk and working on a computer

Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers

Working Hours

Minimum of 40 hours per week

Evening and weekend hours may be required during performances and special events

Paid Time Off (PTO)

0 – 2 years of service = 5 days (40 hours) annually

3-5 years of service: 10 days (80 hours) annually

5 or more years of service: 15 days (120 hours) annually

* New full-time employees become eligible to use accrued PTO after completing 60 days of continuous employment with LSPA.

Work Perks

Eligibility for $300/month health stipend (optional)

Access to Performances

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