Now Hiring Ea

Franklin Street is currently seeking an Executive Assistant to join our team in Tampa, FL.

We are looking for a collaborative self-starter who can manage shifting priorities, execute corporate events from start to finish, and handle confidential information with discretion. The Executive Assistant will support the President and Chief Operating Officer and the Executive team by timely and efficiently assisting in the coordination of multiple projects occurring simultaneously, along with daily support of calendar management, correspondence, and communication. Proofreads such documents for spelling, grammar, and layout, making appropriate changes as determined.

Coordinates and maintains operational information through Microsoft Office 365 products including Outlook, Excel, SharePoint, One Drive, and OneNote.

Assists in researching and coordinating air travel, lodging, car rental, and other related travel arrangements for internal and external individuals within company policies.

Manages Outlook "In box" for COO, identifying urgent emails, and responding where appropriate.

Daily communication on high priority items, such as calendar, projects and other items that may need immediate attention, such as correspondence, forms or contracts needing approval.

Helps create and produce visual presentations.

Serves as a liaison with other departments and clients including high-level staff. Handle confidential and non-routine information appropriately.

Maintains a high level of confidentiality both internally and externally including, but not limited to, conversations, correspondence, reports, meeting content, compensation, contract terms, etc.

Assist in preparation of corporate resolutions, board minutes, qualifications to do business, certificates and related transactional back-up materials.

Preparation of board meeting materials and organization of quarterly board meetings and annual meetings or shareholder letters.

Coordinate with vendors, suppliers, and contractors to secure services, equipment, and materials needed for the event.

Microsoft Office 365, OneNote, SharePoint proficiency preferred.

Microsoft Office including, but not limited to Outlook, Excel, Word, Power Point, and related software.

Intermediate knowledge of Adobe creative suite.

Continuous attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Professional business demeanor and ability to handle confidential and time sensitive information appropriately. Ability to file effectively, both hard copy and electronic copy materials, to provide speedy access to pertinent information.

Professional business level communication skills including the ability to read, write, speak and comprehend the English language at a fluent and professional level (both in person and over the phone).

Ability to represent the company professionally in front of guests with a customer service focus.

Demonstrated ability to maintain highly confidential information required;

Demonstrated ability to manage projects with changing priority.

Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions-Real Estate, Capital, Insurance, Property Management, and Project Management-Franklin Street offers unmatched value and optimal solutions for clients nationwide.

Franklin Street offers competitive salaries, medical - including additional discounts, dental, and vision benefits, disability, and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company-sponsored philanthropy events.

Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by law.