Head of Facilities (Full-Time)

Alcuin School is seeking an experienced Facilities Manager who takes pride in leading from the front and ensuring that every building, system, and outdoor space supports a safe, well‑run, and mission‑driven school environment. This full‑time, exempt leadership role blends strategic oversight with hands‑on work, supervising a dedicated facilities team while serving as the School’s point of accountability for maintenance, safety, inspections, vendor coordination, and emergency response across a 12‑acre campus. This position provides daily operational leadership and long‑range planning for campus facilities and grounds. The Facilities Manager balances strategic oversight with active, hands‑on involvement, ensuring facilities‑related work is completed efficiently, safely, and in alignment with School priorities, regulatory requirements, and best practices in independent school operations.

Leadership & Supervision

Directly supervises, coaches, and evaluates Maintenance Technicians, including work assignment, scheduling, prioritization, and performance management

Ensures equitable distribution of work and adequate coverage for daily operations, events, and emergency response

Provides technical guidance and mentorship to Facilities staff, modeling safety, professionalism, and accountability

Maintains a collaborative working relationship with the Security Director and Security team to support campus safety and emergency readiness

Oversees and actively participates, as needed, in the maintenance, repair, and upkeep of campus buildings, grounds, systems, and equipment

Conducts regular inspections of facilities and grounds to identify safety hazards, maintenance needs, and operational risks

Preventive Maintenance & Capital Support

Develops, implements, and monitors preventive maintenance programs for buildings, grounds, vehicles, such as school buses, and major equipment, such as HVAC equipment

Tracks deferred maintenance and recommends priorities to Operations and Finance leadership

Provides input, coordination, and on‑site support for capital projects, renovations, and major repairs, in partnership with the CFO / Associate Head of School for Operations & Finance

Budget & Resource Management

Manages the facilities operating budget, including forecasting, monitoring expenditures, and controlling costs

Oversees inventory of tools, equipment, and supplies in accordance with approved purchasing processes

Recommends cost‑effective solutions and long‑term investments to support campus needs

Serves as the primary point of contact for facilities‑related vendors, contractors, and service providers, such as HVAC, cleaning crews, landscapers and janitorial services

Schedules, oversees, and verifies work performed by external vendors to ensure quality, safety, and minimal disruption to school operations

Coordinates and supports required inspections by authorized agencies, including but not limited to elevators, fire/life safety systems, health inspections, and other regulatory reviews

Safety, Compliance & Risk Management

Oversees facilities‑related compliance with OSHA standards, asbestos, fire and life safety requirements, and applicable operational regulations

Partners with the Security Director and Security team on emergency preparedness, inspections, drills, and safety initiatives

Responds to facilities‑related emergencies, including after‑hours and weekend situations, as required

Operations & Communication

Serves as facilities liaison to administrators, faculty, staff, and event coordinators

Communicates facilities priorities, timelines, and limitations clearly and professionally

Oversight of buses/support drivers’ program

Supports facilities logistics for school events, campus moves, and special projects

Make runs to pick up supplies, parts and tools as needed

Performs any other tasks assigned by the Head of School or Associate Head of School for Finance & Operations

Ability to provide documents verifying authorization to work in the U.Must pass Criminal Background Checks and Drug Testing

Bachelor’s degree or ten (10) years of equivalent experience in facilities management or a related field

Minimum of five (5) years of demonstrated experience supervising a facilities or maintenance team

Strong working knowledge of building systems, grounds maintenance, and general repair practices

Knowledge of OSHA requirements, fire/life safety standards, and facilities‑related inspections

Strong organizational, project management, problem‑solving, and decision‑making skills

Effective communication skills with staff, administrators, vendors, and regulatory agencies

Basic computer skills, including email and electronic work request systems

Ability to read, write, and speak English

The position involves standing, walking, climbing, lifting, and working indoors and outdoors in varying weather conditions

of supplies or equipment

Crawl under or around furniture, fixtures and other confined spaces to perform maintenance and repairs

High deductible Health Plan (HDHP)

Health Savings Account (HSA)

Employee Assistance Program (EAP)

Voluntary Dental Plan

Long Term Disability (LTD) Plan

Legal Shield

Alcuin School is a mission‑driven Montessori and International Baccalaureate (IB) community that values professionalism, collaboration, and people who take pride in doing meaningful work. At Alcuin, you will be part of a school that invests in its campus, prioritizes safety, and recognizes the critical role facilities professionals play in creating an environment where students and educators can thrive.

All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including color, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy or maternity, trade union membership or membership in any other legally protected category.

We strive to create an inclusive environment, empower employees, and embrace diversity.

Local candidates only, no search firms please.

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