Administrative Professional (part-time or full-time)

Administrative Assistant

World Golf Village Office - St. Salary Range $18.00 - $20.00 Hourly Position Type Full Time Job Shift Day

Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We also support professional development with training, coaching and regular feedback. The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.

Creates and develops visual presentations.

Drafts written responses or replies by phone or e-mail when necessary.

Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones.

Handles confidential and non-routine information and explains policies when necessary.

Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

Maintain official association records in accordance with Chapter 718 recordkeeping requirements, including governing documents, minutes, contracts, and financial records. High school diploma.

Prior administrative experience.

Occasional travel may be required

We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.

In addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities.