Head of Supply Chain & Logistics

Key Responsibilities
Brief Description
Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a Logistics Manager for our Tulsa, Oklahoma facility. The Logistics Manager is responsible for planning, coordinating, and monitoring all inbound and outbound freight activities to ensure timely, accurate, and cost-effective movement of materials and finished goods. This role works closely with suppliers, carriers, warehouse teams, production, and customers to maintain efficient shipping and receiving operations while supporting company delivery, inventory, and customer service goals.

Inbound Freight Coordination

Schedule and track incoming shipments from suppliers and vendors.

Coordinate dock appointments and receiving schedules with warehouse operations.

Monitor shipment status and proactively resolve delays, shortages, or damages.

Verify shipping documentation including bills of lading, packing slips, and shipping notifications.

Communicate with purchasing and production teams regarding material availability and delivery timing.

Ensure inbound freight complies with company and regulatory requirements.

Outbound Freight Coordination

Plan and coordinate domestic and international shipments to customers or other facilities.

Select carriers and transportation methods based on cost, service, and delivery requirements.

Prepare shipping documentation including bills of lading, labels, export paperwork, and customs documents as required.

Track outbound shipments and provide status updates to internal teams and customers.

Resolve shipping discrepancies, delivery issues, and freight claims.

Logistics & Transportation Management

Maintain relationships with freight carriers, brokers, and third-party logistics providers.

Optimize freight schedules and transportation costs while maintaining service levels.

Monitor freight spend and support cost reduction initiatives.

Ensure compliance with DOT, OSHA, customs, and other transportation regulations.

Maintain accurate logistics records within ERP or shipping systems.

Inventory & Operational Support

Coordinate with warehouse and inventory teams to support accurate inventory movement and control.

Assist with cycle counts, inventory reconciliation, and shipment audits as needed.

Support continuous improvement initiatives related to shipping, receiving, and material flow.

Develop and maintain logistics KPI reporting such as on-time delivery, freight cost, and carrier performance.

Qualifications

Associate’s or Bachelor’s degree in Supply Chain, Logistics, Business, or related field preferred.

5+ years of logistics, shipping, receiving, transportation, or supply chain experience required.

Experience coordinating LTL, FTL, parcel, and expedited freight.

Familiarity with ERP systems, shipping software, and Microsoft Office applications.

Strong organizational, communication, and problem‑solving skills.

Ability to manage multiple priorities in a fast‑paced environment.

Experience with international shipping and customs regulations.

Preferred Skills

Understanding of warehouse operations and inventory control.

Experience working with freight carriers and rate negotiations.

Strong attention to detail and accuracy.

Ability to analyze transportation data and identify process improvements.

Customer‑service mindset with strong follow‑up skills.

Success Measures

On‑time inbound and outbound shipment performance

Freight cost management

Shipping accuracy and inventory accuracy

Carrier performance and responsiveness

Reduction in shipping delays and freight claims

Supervisor Responsibility
This position has no supervisory responsibilities.

Work Environment
This job is based in a manufacturing environment with a combination of office and plant floor responsibilities. This role uses standard office equipment. When in the manufacturing facility, all employees are required to wear personal protective equipment to include/hearing protection, and safety glasses with side shields, and OSHA compliant safety boots/shoes.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of this job, the employee in this position is regularly required to stand for long periods of time. This position requires walking, the ability to reach, ascend/descend ladders, bend, kneel and stoop. The employee occasionally will lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours Of Work
This is an exempt position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required.

Travel
Limited travel might be required for this position.

Benefits
Hayden Industrial offers a generous benefits package including comprehensive health, dental, vision, 401(k) retirement plan with company match, a generous paid time off schedule, and professional development opportunities.

AAP/EEO Statement
Hayden Industrial is an equal employment opportunity employer. Hayden Industrial recognizes and embraces federal legislation on equal employment opportunity and is committed to providing a workplace free of discrimination. All applicants for employment and all employees will be afforded equal opportunity and treatment, regardless of age, race, religion, gender, national origin, disability status or other protected status. All employees are responsible for complying with all applicable Federal, State and Local Laws, rules and regulations regardin

Benefits

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Prescription drug insurance

Professional development assistance

Referral program

Tuition reimbursement

Vision insurance

Application Question(s)

Will you now or in the future require sponsorship?

Do you have previous experience with international shipping and customs regulations?

Education

Bachelor's (Preferred)

Experience

Logistics: 5 years (Required)

LTL, FTL, parcel, and expedited freight: 5 years (Required)

Ability To Commute

Tulsa, OK 74117 (Required)

Work Location: In person

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