Head of Programme Management

General Responsibilities:
Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols, may act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.

The University of Alabama at Birmingham

General Responsibilities:
Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols, may act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.

Key Duties & Responsibilities:

Assist Physicians/surgeons with tracking of CME credits for professional certifications and licensure.

Dictation and transcription as required.

Arranges travel itineraries and accommodations as directed.

Submits reimbursements and maintains surgeon's calendar, along with assisting with the planning and scheduling/setting up meetings, luncheons, conferences, etc.

Responsible for maintaining curriculum vitae.

Responsible for maintaining schedules for patient clinic appointments/surgery/testing, ect., and acts as a liaison between patients and medical staff.

Where required and needed, will serve as backup for time and attendance, grant submissions, and may handle data management.

May be responsible for adherence to program budget and/or other fiscal duties.

Provide support to the Division faculty with arranging and facilitating meetings, including video conferences.

Perform other duties as assigned.

Hourly Pay Range:
$18.35 - $29.80

Minimum Requirements:
Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Knowledge / Skills / Abilities:

Excellent communication skills

Experienced in Microsoft Office products

Experience in leading zoom meetings

Advanced Excel experience with the ability to create reports

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category:
Clerical & Administrative

Organization:
311851213 Surg-Gen Surg-Breast and Endocrine

Employee Status:
Regular

Shift:
Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager):
Remote/Hybrid Eligible

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