Monday to Friday Receptionist

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and within our communities, constantly asking what our impact on the world is. Watch Our Story: Each role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

As the Phoenix office Receptionist you will be the first point of engagement for all visitors and staff arriving to work – creating a warm and professional atmosphere that enhances our employees’ and visitors’ experience.

This is an in‑office, Monday to Friday position.

Responsibilities

Provide exceptional service to internal and external clients to enhance their experience.

Provide meeting setup, travel arrangements, light accounting, ordering of business cards and other miscellaneous tasks/projects as needed.

Answer office‑related policy and procedure questions.

Plan monthly staff meetings within the office in conjunction with department managers as needed.

Assist inter‑office committees with organization of events (catering, decorating, organization, etc.).

Prioritize tasks in a calm and organized manner.

Manage building and garage access and issuance of employee ID cards.

Support the team with preparation of letters, memos, reports, labels and other documents.

Maintain office supplies and place orders as needed.

Manage deliveries (FedEx, UPS, Courier, etc.) including preparation of packages for shipping.

Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming mail.

Arrange office catering events, including lunches and special events.

Responsible for maintaining the area SharePoint site.

Serve as liaison between third‑party vendors (building management, parking, suppliers, etc.).

Assist administrative staff as needed.

Perform other duties as needed.

Preferred Qualifications

Bachelor’s degree in Business, Communications or related field preferred.

Experience with SharePoint site management.

2+ years of related experience.

Required Qualifications

High School diploma or equivalent.

Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.

Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast‑paced environment.

Self‑motivated, well‑organized and detail‑oriented.

Ability to handle confidential information.

Proficiency with MS Office including Word and Outlook.

An attitude and commitment to being an active participant of our employee‑owned culture is a must.

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust, and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States – Arizona – Phoenix.

At HDR, we are committed to the principles of employment equity. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

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