Administrative Professional (part-time or full-time)

Administrative Assistant 1
Do you want to support daily office operations that protect public health? Apply for this Administrative Assistant 1 role with the Department of Health; Bureau of Community Health Systems; Division of Administration, Finance, and Operations. As part of our Southcentral District Office team, you will utilize DOH policies, procedures, protocols, and the technical parts of administrative support systems to help ensure that resources will be available to respond to public health disasters effectively and adequately. Your attention to detail, collaboration, and clear communication skills will help district teams be prepared make a meaningful difference when communities need it most. This position supports our mission of safeguarding public health by performing a variety of high level administrative and operational tasks that keep district operations efficient and well organized. Our teams will rely on your independent decision-making to prioritize tasks, resolve minor issues, and ensure that bureau activities are implemented in accordance with departmental guidelines. As an Administrative Assistant 1, you will perform the following duties:

Process Improvement: Collect data, analyze district procedures, and propose improvements; participate in ongoing community assessments to help ensure public health needs are addressed
Review purchases for assigned teams, call and meet with sales representatives, and prepare purchasing documents for both office and medical supplies
Monitor spending, process business transactions, track supplies, maintain documentation, and organize audit materials
Administrative Support: Code overtime, adjust work schedules, answer human resource timekeeping questions, and complete other office assignments as needed
Staff Training: Provide administrative training to field clerical staff and other personnel
Quality Control: Perform quality control functions for the work performed to ensure effective utilization and appropriate distribution of public health resources for the district
This position is part of the Southcentral District Office, which is headquartered in Dauphin County and serves the following counties: Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Minimum Experience and Training Requirements:

Such training as may have been gained through graduation from a four year college or university; Any equivalent combination of experience and training.
Legal Requirements:

~ Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Veterans:

~ 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. Learn more about our Total Rewards by watching this short video!
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.
Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
S. holidays, as well as flexible work schedules and work-from-home opportunities.