Administrative Professional (part-time or full-time)

Akima Mission Optimization (AMO), an Akima company, is hiring an Administrative Assistant to support active task orders at Naval Surface Warfare Center Dahlgren Division (NSWCDD) in Dahlgren, VA. AMO requires remote administrative support providing clerical, secretarial, and professional operational services. The role will focus on providing behind-the-scenes administrative support to program management staff across multiple active contracts, ensuring smooth day-to-day operations through organized recordkeeping, scheduling, tracking, and coordination. While this position is remote, there will be occasional travel to NSWCDD for onboarding and team coordination.

Serve as a key administrative point of contact for new employee onboarding and employee separations across supported programs.

Assist with preparation, collection, and routing of all required onboarding and offboarding paperwork and documentation.

Help ensure departing personnel have completed all required out-processing steps and that records are updated accordingly.

Support continuity of operations by keeping personnel records, contact lists, and access documentation current throughout employee lifecycle changes.

Assist program managers in coordinating, compiling, and submitting required monthly deliverables on time.

Help prepare, format, and organize deliverable packages including monthly status reports, meeting minutes, training logs, equipment inventory reports, and program updates.

Project Planning & Scheduling:

Assist program managers in maintaining project schedules, timelines, and milestone trackers.

Help track labor hours, telework, PTO, and leave across the team to support workforce planning.

Help route documentation and correspondence to the appropriate points of contact in a timely manner.

Maintain organized project files, logs, and records in accordance with applicable records management practices.

Assist with financial tracking documentation including monitoring contract funding levels and supporting report preparation.

organize and upload documents to shared drives and collaboration platforms.

Resource Management:

Help track government furnished equipment and property inventory on behalf of the program team.

Assist with compiling and routing personnel documentation such as training records, performance-related forms, and recognition nominations.

Monitor and log mandatory training completion across the team and provide reminders for upcoming due dates.

Provide general administrative support to program leadership to help manage day-to-day operational needs across supported work areas.

Citizen with active DoD Secret clearance.

Associate's degree, OR three (3) years or more of related administrative or program support work experience.

Comfortable working independently across multiple tasks and systems with minimal supervision.

Strong organizational skills and attention to detail with a customer-focused mindset.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); Must be able to come into office on occasion (Approximately 1-2 days a week as needed).

28.00 per hour

Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our government customers , AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at View email address on click.appcast.io or View phone number on click.appcast.io (information about job applications status is not available at this contact information).