Administrative Receptionist - TEMPORARY POSITION

Company Summary : The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards.
Subsidiary Summary: NTA provides product testing, evaluation, and certification to ensure build-related products, systems, and materials are safe and compliant. This includes plan review, inspection, and HUD services.
This role handles a range of administrative tasks, including processing applications and renewals for engineers' licenses and company memberships. You will manage daily office functions, such as acting as a professional phone receptionist and coordinating all incoming and outgoing mail and shipments. The role also involves assisting department heads and other clerical staff with various special projects and deadlines.
Manage licensing and renewals for professional engineers (PE) and ensure all required continuing educa-tion units (CEUs) are tracked and communicated.
Oversee NTA company memberships, including processing new applications and renewals, and maintaining accurate records in the online system.
Answer and direct phone calls in a professional, courteous, and efficient manner.
Serve as the primary point of contact for external vendors, including CINTAS, and schedule all corporate building and lawn maintenance as needed.
Maintain all vehicle registrations for vehicles plated in Indiana.
Coordinate the use and maintenance of all on-site corporate vehicles.
This includes employee data like Social Security numbers, as well as documents related to pay and legal matters for HR.
Step in to assist with the duties of the Insignia & Project Processing Associate during their absence.
High School Diploma or equivalent
Minimum of 3 years of experience in an administrative role preferred
Proficiency in MS Office 365 including Word, Excel, and Outlook
Ability to sit for extended periods while working at a computer or desk
Manual dexterity for typing, filing, and handling office equipment
office supplies, documents)
Visual acuity to read printed and digital materials
Auditory ability to communicate effectively in person and over the phone
May need to climb stairs in multi-level office building
Environmental Conditions:
Indoor and Outdoor Environment
International Code Council offers a competitive starting salary and comprehensive benefits package that includes paid vacation and sick time, health/dental/vision insurance, 401k with generous company match immediately vested, company paid basic life insurance, short-term and long-term disability coverage. Additional voluntary benefit offerings are available, such as critical illness insurance, flexible spending accounts, and pet insurance.
International Code Council provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, citizen status, religion, ancestry, national origin, age, disability, sex, marital status, military status, pregnancy, sexual orientation or any other basis prohibited by applicable federal, state or local employment laws or regulations in every location in which the company has facilities.
17-19 Hourly Wage