Safety Administrative Position

Job Title: Administrative Assistant II
Location: South San Francisco, CA 94080 (Initially 4 days onsite/week; transitions to 3 days onsite/week once fully trained)
Pay rate: $30.00 - $33.57/ hr
Work schedule: Monday - Friday, 8:00 AM - 5:00 PM PST (40.0 hours/week; 6-month contract assignment with extension potential based on business needs)
Assignment Dates: 10/26/2026 - 04/25/2027

Overview
The Administrative Assistant II provides high-level administrative support to Director-level and executive leadership within Translational Safety (Toxicology, Pathology, gRED Nonclinical Operations) and the broader Development Sciences division. This role handles complex calendar management, coordinates domestic/international travel, organizes onsite/offsite meetings, processes invoices and expense reports, and maintains Development tracking databases.

Job Specifications

Manage multiple, complex, and rapidly changing executive calendars across time zones

Plan, schedule, and execute onsite/offsite team meetings, conferences, and team-building events

Coordinate travel arrangements and conference logistics for leadership and departmental staff

Process invoices, vendor payments, and expense reports using corporate financial systems

Draft, edit, and facilitate departmental communications and status reports on behalf of executive staff

Maintain standard Development tracking tools, spreadsheets, and database management systems

Handle confidential, proprietary, and time-sensitive information with complete discretion

Serve as a collaborative liaison across administrative teams in Development Sciences and provide back-up support as needed

High School Diploma required (Bachelor's degree preferred)

5 to 10 years of professional administrative experience required (previous Genentech or biotech/pharmaceutical industry experience strongly preferred)

Advanced proficiency in Google Workspace and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required

Prior experience with corporate expense reporting and invoice processing applications required

Strong multi-tasking, organizational, and interpersonal skills with the ability to work independently with minimal supervision

Submittal Requirements

Candidate must be submitted under Non-Payroll in Fieldglass (clean text/resume; no supplier logos)

Resume must display candidate's local South San Francisco/Bay Area address

Verified confirmation that candidate accepts initial 4-day onsite schedule

Rehire Eligibility Check: Candidates with previous Genentech/Roche tenure must be vetted via NAMBOX prior to submittal (must have a 6-month break in service if 36-month tenure limit was reached)

Confirmed notification of any upcoming planned candidate vacations or time off

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