FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant
Strictly Mechanical has been a trusted commercial HVAC partner since 1990, serving Georgia, Tennessee, South Carolina, and Alabama. Guided by our CLEAR values - Committed, Loyal, Equitable, Accountable, and Reliable - we deliver high-quality, efficient, and cost-effective mechanical services. With our strong team culture, we take pride in providing long-term value for our customers and rewarding careers for our employees.
Administrative professional responsible for supporting daily office and operations functions through scheduling, clerical support, vendor coordination, billing assistance, and record management. This role assists with preparing meeting materials, managing purchase orders and expense reports, coordinating office activities, maintaining inventory, handling phone and visitor communications, supporting project managers, tracking subcontractor and rental documentation, and ensuring organized administrative processes across the company.
Provides clerical assistance, which may include typing, copying, filing, record-keeping, and distributing departmental mail.
Maintains inventory of company apparel.
Prepares materials for meetings and ensures they are organized and distributed.
Screens and responds to telephone calls and greets visitors.
Lead project billing processes and procedures: recap sheets, project billing projections, updating SOVs.
Process weekly payroll.
Process weekly subcontractor draws and creates PO's.
Manage subcontractors: Reconcile RAMP Account w/Pos - Weekly or EOM.
Coordinate field training.
Ability to use general office equipment, such as telephone, fax machine, printer, scanner, copier, and projectors.
Internship or post-graduate experience in construction is highly desirable.
Proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPoint.
Excellent customer service and people skills; Ability to communicate well in English both written and verbally.
Job Type: Full-time
Dental insurance

• Health insurance
• Health savings account
• Life insurance
• Tuition reimbursement
• Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business