Administrative Secretary (Part Time)
Commonwealth of Massachusetts
Administrative Secretary II (26000362)
Overview The Department of Industrial Accidents (DIA) mission is to administer the Commonwealth's Workers' Compensation System and to provide prompt and fair compensation to victims of occupational injuries and illnesses, while balancing employer interests.
Responsibilities Act as a confidential legal assistant to two Administrative Judges, managing a caseload of 200‑300 cases.
Maintain case files in the DMS, scanning and uploading documents before quality control review.
Proofread documents and forms, including Hearing Decisions and Conference Orders, before distribution.
Maintain internal database (DMS/CMS) with case dispositions, motions, and agreements; import and document all case correspondence.
Organize trial documents, motions, and exhibits for Judges, ensuring all materials are current and correct.
Determine compliance of conference submissions (medical, non‑medical, hypothetical, Section 15) with court protocol; Review electronic files and contact attorneys or litigants for outstanding documents.
Research statutes, decisions, legal articles, and internal sources to determine appropriate action and initiate actions such as new case creation.
Complete Conflict Disclosure Forms for 11A examinations and communicate regarding missing conference medical submissions.
Review monthly status reports to ensure expeditious advancement of all claims and follow up on outstanding issues.
Qualifications High school diploma or equivalent; at least five (5) years of full‑time (or equivalent part‑time) clerical or secretarial experience, or an equivalent combination of experience and substitutions.
Excellent organizational skills, attention to detail, accurate record‑keeping, and ability to balance multiple projects.
Strong communication skills and proficiency with proprietary software.
Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by law.
Contact If you have Diversity, Affinitive Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator:
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